Accounting Supervisor

Position Overview

The Accounting Supervisor will lead the Accounting functions at RAS Logistics while supporting audit readiness and financial reporting integrity. This role is critical to maintaining strong vendor relationships ensuring accurate and timely carrier settlements and timely and accurate reporting.

This individual will operate at the intersection of accounting and operations requiring both technical accounting expertise and an understanding of high-volume transaction-based final mile logistics environments.

Key Responsibilities

Accounts Payable (AP) Management

• Oversee full-cycle AP process including invoice intake coding approvals and payment execution
• Support disciplined AP processes including payment prioritization aligned with liquidity needs
• Manage weekly disbursement planning in coordination with the 13-week cash flow forecast
• Ensure timely payments of critical vendors (fuel utilities rent etc.) to avoid operational disruption
• Monitor and reduce past-due balances while balancing working capital constraints
• Support continuous improvement in AP systems and workflows ( NetSuite)

Carrier Pay & Settlements

• Oversee weekly carrier pay process ensuring accuracy completeness and timeliness
• Partner with Operations and Lean Staffing to validate settlement data from GEAR and other systems
• Review and analyze carrier pay variances (pay additions guaranteed minimums fuel reimbursements etc.)
• Ensure proper reconciliation between carrier settlements revenue and contractual terms
• Identify and support initiatives to improve carrier pay efficiency and reduce leakage
• Maintain strong communication with field teams to resolve discrepancies quickly

Audit & Financial Controls

• Support external audit process including preparation of schedules documentation and tie-outs
• Ensure audit readiness across AP and carrier pay functions (supporting documentation reconciliations controls)
• Assist with implementation and enforcement of internal controls and accounting policies
• Partner with Finance leadership on technical accounting areas impacting AP or cost recognition
• Coordinate with external auditors and advisors (e.g. audit firm lenders) as needed

Close & Reporting Support

• Support monthly close process specifically around AP accruals carrier pay accruals and expense recognition
• Ensure accurate cutoff and completeness of liabilities
• Assist in variance analysis related to delivery expense carrier pay % and operating costs
• Partner with FP&A to explain trends and anomalies in weekly and monthly reporting

Process Improvement & Systems

• Support process standardization across AP and carrier pay workflows
• Identify automation opportunities within NetSuite and GEAR integrations
• Improve visibility and reporting around spend vendor aging and carrier economics
• Support system implementations and data integrity initiatives

Qualifications

• Bachelors degree in Accounting Finance or related field (CPA preferred but not required)
• 5 years of accounting experience with exposure to AP and/or high-volume transaction environments
• Experience in logistics transportation or similarly complex operating businesses preferred
• Strong understanding of accrual accounting and financial controls
• Experience with ERP systems (NetSuite preferred) and AP platforms ( or similar)

Key Competencies

• Ownership & Accountability: Takes full responsibility for AP and carrier pay functions
• Attention to Detail: High level of accuracy in a fast-paced high-volume environment
• Operational Mindset: Ability to connect accounting outcomes to field operations
• Cash Discipline: Understands working capital dynamics and payment prioritization
• Problem Solving: Identifies root causes and drives resolution not just reporting issues
• Communication: Clear direct communication with finance operations and vendors

Success Metrics

• Timely and accurate weekly carrier pay execution
• Reduction in AP aging and past-due balances
• Clean audit results with minimal adjustments or deficiencies
• Improved visibility into delivery expense and carrier pay drivers
• On-time monthly close with accurate accruals and minimal rework