Accounting Assistant II

Harris County Public Library (HCPL) - History

What you will do at Harris County Public Library:

The Accounting Assistant II is responsible for a variety of administrative logistical and accounting documents such as invoices departmental billings employee reimbursements and vendor statements; reviewing and coding financial information; compiling and reviewing information for accuracy; and maintaining records and other administrative duties needed to support the Financial Services department.

Duties & Responsibilities:

• Codes invoices; processes blanket requisitions and purchase orders;

• Prepares invoices for payment with proper account number; ensures all invoices are paid
  timely

• Processes employee reimbursement requests for travel

• Corresponds with departments and branch libraries regarding their invoices

• Calculate rates paid for purchases and all price extensions

• Prepares purchases and keeps the accounts balanced in the general ledger

• Submits orders to vendors

• Receives ordered supplies from delivery persons by inspecting packages and signing delivery receipts

• Verifies items billed against items ordered and received and reconciles problems concerning orders and discrepancies through follow-up with the vendor and other departments

• Sorts organizes and unpacks shipments matching shipments to packing slips and order records

• Sends materials to departments and branch libraries according to location codes

• Develops and maintains a variety of spreadsheets.

• Contact departments and branch libraries of origin to resolve documentation problems

• Assists in monthly quarterly and year-end closings collecting and verifying financial data required to prepare income and expenditure statements and other financial reports

• Receives department records and prepares for archival or in-house storage in accordance with county and department policy

• Other duties as assigned

All applicants must register and take the HRT Clerical Skills Test and score a minimum of 80% with a typing speed of 30wpm and 80% accuracy.
Please see testing instructions in the General Information section below.

Education:

• High school diploma or equivalent from an accredited college or university

Experience:

• Three (3) years of experience working with accounts payable purchasing or receiving

• Three (3) years of experience working with personal computers MS Windows and a database manager and spreadsheet

Additional Requirements:

• Unofficial copies of transcripts are required along with the application.

• Available and reliable transportation for work-related duties.

• Valid Texas Drivers License

• Candidates must complete a clerical skills test and achieve a minimum typing speed of 80% aptitude 30 WPM with at least 80% accuracy

Knowledge Skills & Abilities

• Standard accounting principles and practices

• Accounts payable and general ledger processes and practices

• Harris County policies and procedures

• Spreadsheet database accounting and budget management applications software.

• Cash handling practices and procedures

• Ability to understand and apply current accounting guidelines system updates and revisions and policy changes

• Ability to prepare and maintain accurate and complete financial records and assist in preparing various financial reports.

• Ability to compile and interpret data with problem-solving skills and attention to detail

• Excellent communication skills both verbal and in writing

• Ability to add subtract multiply and divide numbers and common decimals

• Skill in self-discipline dependability and the ability to work independently

• Ability to establish and maintain effective working relationships and foster teamwork in a diverse environment

• Customer service skills of empathy good communication and problem-solving

• Must use your personal mobile device for our Multifactor Authentication process

NOTE: Qualifying education experience knowledge and skills must be documented on your job application. You may attach a resume to the application as supporting documentation butONLY information stated on the application will be used for consideration. See Resumewill not be accepted for qualifications.

Experience:

• One (1) year of cash-handling experience (preferred)

• Experience in governmental accounting (preferred)

Language:

• Bilingual (preferred)

Register Online for the HRT Clerical Skills Testusing the following link:

the above link to the HRRM Clerical Skills Test registration page