Administrative Support Assistant II

The Department of Intelligence Operations and the Cyber Convergence Center (C3) are leaders in delivering innovative education training and workforce development programs focused on intelligence and information operations and emerging technologies. Together the department and center support academic programs sponsored initiatives and immersive virtual learning environments that serve students government agencies defense organizations and industry partners.

The department is seeking an Administrative Support Assistant who will assist the Department Head and Operations Manager with the day-to-day duties and responsibilities of the Department of Intelligence Operations and the Cyber Convergence Center. The successful candidate will exercise initiative resourcefulness and good judgment in an environment that is high energy and fast-paced. The successful candidate will also have an inviting engaging and positive personality. High proficiency and comfort in multi-tasking while ensuring great attention to detail strong customer service and excellent oral and written communication skills are critical for success in this role. This position is located in Sierra Vista Arizona and may require travel to other UArizona locations throughout the state.

Visa sponsorship is not available for this position.

Outstanding U of A benefits include health dental and vision insurance plans; life insurance and disability programs; paid vacation sick leave and holidays; U of A/ASU/NAU tuition reduction for the employee and qualified family members; retirement plans; access to U of A recreation and cultural activities; and more!

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Administrative & Office Operations

• Provide administrative support to department leadership faculty staff and researchers.
• Coordinate calendars meetings travel arrangements and events.
• Prepare correspondence agendas meeting materials and minutes.
• Maintain office procedures records and supply inventories.
• Support website and information updates as assigned.

Records Data Management & Reporting

• Organizes maintain and update files databases records and reports.
• Develop and maintain record-keeping processes and tracking systems.
• Review summarize and compile information for recurring and ad hoc reports.
• Ensure accuracy and integrity of departmental data and documentation.

Customer Service & Stakeholder Support

• Provide basic customer service support for students faculty staff alumni externalpartners and the public.
• Respond to inquiries and provide guidance regarding departmental and university policies procedures and services.
• Some exchange of information with other internal departments or work groups.
• Maintain a high level of professionalism confidentiality and customer service.

Financial & Resource Support

• Assist with budget tracking reconciliation and financial record maintenance.
• May assist in reconciling expenditures and identify discrepancies for resolution
• Support procurement and inventory activities.
• Assist with administrative processes related to departmental operations and resourcemanagement.

Knowledge Skills and Abilities (KSAs):

• Ability to communicate effectively both verbally and through written communication.
• Possesses a full range and depth of professional knowledge and experience which allows them to work independently.
• Customer service oriented.
• Ability to use critical independent thinking.
• Ability to multi-task in a fast-paced environment.
• Excellent time management skills.
• Excellent computer skills.
• Proficient in Windows and Mac OS and MS Office Suite

This job posting reflects the general nature and level of work expected of the selected candidate(s). It is not intended to be an exhaustive list of all duties and responsibilities. The institution reserves the right to amend or update this description as organizational priorities and institutional needs evolve.

• High school diploma or high school diploma equivalency is required.
• Minimum of 3 years of relevant experience or equivalent combination of education and work
  experience.