Academic Records and Transfer Coordinator

Kent State

Job Location:

Kent - UK

Monthly Salary: $ 37843 - 40000

Posted on: 2 days ago

Vacancies: 1 Vacancy

Job Summary

Job Title:	Academic Records and Transfer Coordinator
Physical Location:	Kent Campus - Kent OH
Salary:	$37843 - $40000
Basic Function:	Coordinate academic records activities and evaluate externally earned credits to ensure data integrity and compliance across the University. Manage the lifecycle of student records from initial transfer credit articulation to permanent record retention and system assurance. Ensure departmental compliance with university state and federal policies including FERPA and Ohio Department of Higher Education. Serve as a primary liaison for students faculty and administrative staff regarding enrollment and record transactions. Reports to designated supervisor in the Office of the University Registrar.
Additional Basic Function if applicable:	None.
Examples of Duties:	Duties/essential functions may include but not be limited to the following: Provide subject matter expertise in registrarrelated functions policies processes and credit transferability across all university campuses. Collect analyze research prepare and process academic records and documentation in accordance with university state and federal policies and procedures. Ensure system and data integrity for student information; maintain documentation required for internal and external audits. Assist with testing and database preparation for system implementations upgrades and transfer articulation table updates; identify and resolve reporting or processing issues. Collaborate with administrative offices and academic departments to ensure accurate consistent academic data and support effective registration and enrollment services. Provide guidance to team members assist supervisors with workflow planning and prioritization and support crosstraining across multiple service areas. Serve on departmental divisional and university committees. Perform related duties as assigned.
Additional Examples of Duties if applicable:	None.
Minimum Qualifications:	Bachelors degree plus one year of experience in a registrars office or related area. -OR- Associates degree plus three years of experience in a registrars office or related area. -OR- Five years of progressively responsible experience in a registrars office or related area. License/Certification: None. Knowledge Of: Family Educational Rights and Privacy Act (FERPA) * University state and federal policies and procedures * Higher education learning models programs and organizational structures Skill In: Written communication and interpersonal skills Providing excellent customer service Utilizing Microsoft Office Suite and other applicable software Problemsolving and troubleshooting Identifying discrepancies and resolving issues Making quick sound decisions in a fastpaced office environment Performing accurate data entry spreadsheet management and data process Ability To: Work independently and as part of a team Work effectively with a wide variety of students staff and faculty Read and comprehend a wide range of materials Create training and informational materials Provide guidance and direction to others Navigate portals websites and student information systems Apply university state and federal policies accurately
Preferred Qualifications if applicable:	None.
Assessments:	Asterisk (*) indicates knowledge skills abilities which may require assessments. Assessments could take the form of interview questions a request to provide work samples or a written or practical test to assess job related competencies.
Working Conditions / Physical Requirements:	None.
Working Schedule:	Monday - Friday 8 AM - 5 PM or otherwise discussed with your supervisor.
Additional Information:	Kent State University is committed to creating a community that is culturally and intellectually diverse and to attracting and retaining a diverse staff. We strive to create and maintain working and learning environments that respect differences and are inclusive welcoming respectful and kind. Must pass a security check. We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race color religion sex national origin disability status protected veteran status or any other characteristic protected by law. For official job descriptions visit State University is a Smoke-Free Tobacco-Free University effective July 1 2017. Smoking and tobacco use are not permitted on any of Kent States campuses or other locations and properties that are owned operated or leased by Kent State both domestic and international. For additional details visit intent of this description is to illustrate the types of duties and responsibilities that will be required of positions given this title and should not be interpreted to describe all the specific duties and responsibilities that may be required in any particular position. Directly related experience/education beyond the minimum stated may be substituted where appropriate at the discretion of the Appointing Authority. Kent State University reserves the right to revise or change job duties job hours and responsibilities.

Required Experience:

Job Title:Academic Records and Transfer CoordinatorPhysical Location:Kent Campus - Kent OHSalary:$37843 - $40000Basic Function:Coordinate academic records activities and evaluate externally earned credits to ensure data integrity and compliance across the University. Manage the lifecycle of student ...

Job Title:	Academic Records and Transfer Coordinator
Physical Location:	Kent Campus - Kent OH
Salary:	$37843 - $40000
Basic Function:	Coordinate academic records activities and evaluate externally earned credits to ensure data integrity and compliance across the University. Manage the lifecycle of student records from initial transfer credit articulation to permanent record retention and system assurance. Ensure departmental compliance with university state and federal policies including FERPA and Ohio Department of Higher Education. Serve as a primary liaison for students faculty and administrative staff regarding enrollment and record transactions. Reports to designated supervisor in the Office of the University Registrar.
Additional Basic Function if applicable:	None.
Examples of Duties:	Duties/essential functions may include but not be limited to the following: Provide subject matter expertise in registrarrelated functions policies processes and credit transferability across all university campuses. Collect analyze research prepare and process academic records and documentation in accordance with university state and federal policies and procedures. Ensure system and data integrity for student information; maintain documentation required for internal and external audits. Assist with testing and database preparation for system implementations upgrades and transfer articulation table updates; identify and resolve reporting or processing issues. Collaborate with administrative offices and academic departments to ensure accurate consistent academic data and support effective registration and enrollment services. Provide guidance to team members assist supervisors with workflow planning and prioritization and support crosstraining across multiple service areas. Serve on departmental divisional and university committees. Perform related duties as assigned.
Additional Examples of Duties if applicable:	None.
Minimum Qualifications:	Bachelors degree plus one year of experience in a registrars office or related area. -OR- Associates degree plus three years of experience in a registrars office or related area. -OR- Five years of progressively responsible experience in a registrars office or related area. License/Certification: None. Knowledge Of: Family Educational Rights and Privacy Act (FERPA) * University state and federal policies and procedures * Higher education learning models programs and organizational structures Skill In: Written communication and interpersonal skills Providing excellent customer service Utilizing Microsoft Office Suite and other applicable software Problemsolving and troubleshooting Identifying discrepancies and resolving issues Making quick sound decisions in a fastpaced office environment Performing accurate data entry spreadsheet management and data process Ability To: Work independently and as part of a team Work effectively with a wide variety of students staff and faculty Read and comprehend a wide range of materials Create training and informational materials Provide guidance and direction to others Navigate portals websites and student information systems Apply university state and federal policies accurately
Preferred Qualifications if applicable:	None.
Assessments:	Asterisk (*) indicates knowledge skills abilities which may require assessments. Assessments could take the form of interview questions a request to provide work samples or a written or practical test to assess job related competencies.
Working Conditions / Physical Requirements:	None.
Working Schedule:	Monday - Friday 8 AM - 5 PM or otherwise discussed with your supervisor.
Additional Information:	Kent State University is committed to creating a community that is culturally and intellectually diverse and to attracting and retaining a diverse staff. We strive to create and maintain working and learning environments that respect differences and are inclusive welcoming respectful and kind. Must pass a security check. We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race color religion sex national origin disability status protected veteran status or any other characteristic protected by law. For official job descriptions visit State University is a Smoke-Free Tobacco-Free University effective July 1 2017. Smoking and tobacco use are not permitted on any of Kent States campuses or other locations and properties that are owned operated or leased by Kent State both domestic and international. For additional details visit intent of this description is to illustrate the types of duties and responsibilities that will be required of positions given this title and should not be interpreted to describe all the specific duties and responsibilities that may be required in any particular position. Directly related experience/education beyond the minimum stated may be substituted where appropriate at the discretion of the Appointing Authority. Kent State University reserves the right to revise or change job duties job hours and responsibilities.