Senior Executive Assistant

Senior Executive Assistant
Singapore Full-time On-site

A regional management consulting firm with headquarters in Asia and offices across the US Japan Malaysia and Singapore.

They are looking for a sharp proactive Senior Executive Assistant to support the Principal directly. This is a high-trust high-visibility role suited to someone who thrives in a fast-paced environment takes ownership and brings a level of professionalism that makes the Executives day run seamlessly. You will be the operational backbone of the Principals office managing priorities driving follow-through and ensuring nothing falls through the cracks.

Key Responsibilities
Manage the Principals calendar including scheduling appointments meetings and calls as well as end-to-end coordination of travel arrangements.
Screen and prioritise incoming calls emails and correspondence responding filtering or redirecting as appropriate.
Prepare review and edit business correspondence presentations reports and documents to a high standard of accuracy and professionalism.
Compile meeting materials including agendas presentations and supporting documentation; attend meetings when required take accurate minutes and follow up on action items.
Support special projects and strategic initiatives through research data compilation and preparation of comprehensive reports.
Organise executive events and functions managing logistics and liaising with internal teams and external stakeholders.
Manage expense claims and financial tracking including receipt compilation and preparation of detailed expense reports.
Handle document tasks such as printing binding courier arrangements and filing.
Draft written communications and responses for the Principals review and approval.
Maintain strict confidentiality and exercise sound discretion when handling sensitive information.
Perform general administrative duties to ensure smooth day-to-day operations of the Executive office.
Take on ad-hoc responsibilities as assigned by the Principal.

What Were Looking For
3 to 8 years of experience in an Executive Assistant or Personal Assistant capacity supporting C-suite or other senior stakeholders.
Proficiency in Mandarin (spoken) is a strong advantage to communicate with stakeholders.
Excellent organisational and time management skills with the ability to manage competing priorities calmly and efficiently.
Strong written and verbal communication skills in English ie. you write clearly concisely and professionally.
High degree of discretion and integrity when handling confidential and sensitive information.
A proactive detail-oriented mindset ie. you anticipate needs take initiative and follow through without being prompted.

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