Regional HR & Admin Coordinator

Responsibilities

• Coordinate end-to-end onboarding and offboarding processes including preparing employment contracts managing employee documentation and tracking exit clearance
• Maintain accurate and up-to-date employee records in HR systems and personnel files to support compliance and reporting
• Assist in tracking employee leave and administering benefits to ensure accurate employee entitlements
• Ensure adherence to internal HR policies and local statutory requirements under the Employment Act
• Coordinate regional HR activities and initiatives across APAC liaising with country HR teams to collect HR data reports and documentation
• Support regional HR reporting such as headcount tracking and HR metrics to inform management decisions
• Assist in administering performance management and compensation cycles to support employee development and reward processes
• Manage recruitment logistics including job postings interview scheduling candidate communications and pre-employment documentation
• Facilitate new hire orientation and onboarding activities coordinating with IT for equipment and system access setup
• Coordinate work pass applications renewals and cancellations liaising with employees vendors and authorities on immigration matters
• Assist in expatriate onboarding to ensure smooth integration into the company
• Prepare HR letters such as confirmations promotions salary adjustments and resignations with accuracy and timeliness
• Maintain digital HR documentation and filing systems to ensure completeness and easy retrieval
• Manage general office administration including supplies pantry replenishment facilities coordination and vendor management
• Coordinate corporate travel and expense processes providing user support and ensuring compliance with policies and systems (e.g. Concur)
• Support corporate travel program administration including process improvements and stakeholder communication in partnership with Finance and vendors
• Assist with organising meetings events and internal coordination to support smooth office operations
• Serve as the first point of contact for basic HR queries related to leave benefits and policies escalating complex issues to the Regional HR Manager
• Promote a positive employee experience through responsive and service-oriented HR support

Required competencies and certifications

• Diploma in Human Resources Business Administration or related discipline

Preferred competencies and qualifications

• 13 years of relevant HR experience or relevant internship experience for fresh graduates
• IHRP certification (e.g. IHRP-CA or IHRP-CP) or basic HR certifications

Required Experience:

IC