Operations Administrator

The Operations Administrator Singapore provides a broad range of operational administrative and project coordination support to the Singapore and Asia Pacific Region program. The role supports business operations across multiple functional areas including office operations executive administration meetings and events management travel coordination procurement expense administration Workday support and HR-related processes.

Working closely with regional leadership employees vendors and partner functions the Administrator coordinates day-to-day operational activities implements established processes maintains accurate records and supports efficient delivery of business operations across Asia Pacific. The role serves as a key resource for staff by providing guidance on organizational policies systems and administrative procedures. This position requires strong organizational skills attention to detail discretion in handling confidential information and the ability to manage multiple priorities in a dynamic environment.

• Coordinate day-to-day office operations and administrative procedures for the Singapore office.
• Serve as a primary point of contact for facilities management office equipment supplies courier services vendors and visitors.
• Support business continuity workplace safety and office administration initiatives.
• Maintain operational records inventories documentation and filing systems.
• Identify and implement improvements to administrative and operational processes.
• Maintain the Singapore Business Unit Handbook.
• Serving as an information conduct across departments and TNC offices.

• Provide administrative support to designated team leaders including calendar management meeting scheduling travel coordination and correspondence support.
• Coordinate logistics for internal and external meetings workshops and board-related activities as required.
• Prepare meeting materials presentations reports and supporting documentation.
• Assist in maintaining records and tracking action items arising from meetings and projects.

• Coordinate domestic and international travel arrangements including flights accommodation visas travel insurance and itineraries.
• Support staff with expense reimbursement submissions and corporate card reconciliations.
• Review expense claims and expense reports for completeness and policy compliance prior to approval.
• Provide guidance and training on organizational travel and expense procedures.
• Maintain accurate supporting documentation for travel and expense administration.

• Provide first-level support and guidance to employees on Workday transactions and processes.
• Assist with onboarding organizational updates business process routing position-related administration and maintenance of employee data where appropriate.
• Support managers and employees with Workday activities and reporting requests.
• Assist with data validation report generation and maintenance of operational records to support management decision-making.
• Coordinate with HR Finance and other system owners to resolve routine workflow or data issues.

• Coordinate employee onboarding and offboarding activities in partnership with HR.
• Support employee benefits administration and local employment-related processes.
• Assist with orientation activities and employee training coordination.
• Provide guidance on administrative requirements policies and procedures.

• Assist with purchasing activities vendor onboarding contract administration and invoice processing.
• Coordinate with Finance Legal and Procurement teams to facilitate contract review and compliance requirements.
• Monitor vendor documentation and maintain procurement records.
• Support budget tracking and financial administration activities.

• Plan and coordinate internal meetings workshops staff retreats conferences and special events.
• Manage venue sourcing registration processes catering transportation and vendor coordination.
• Negotiate with service providers and support budget management for events.
• Ensure smooth delivery of event logistics and participant experience.

• Work independently on assigned activities and exercise sound judgement within established guidelines.
• Coordinate projects and activities involving multiple stakeholders timelines and priorities.
• Maintain confidentiality when handling sensitive employee financial and organizational information.
• Generate reports analyze data and provide administrative recommendations to improve efficiency.
• Ensure compliance with TNC policies procedures and applicable legal and regulatory requirements.
• Assist with budget administration purchases invoices expense claims and vendor payments.
• Provide training and guidance to staff on administrative systems and processes.

Are you looking for work you can believe in At TNC we strive to embody a philosophy of Work that You Can Believe in where you can feel like you are making a difference every day. Were looking for someone with strong experience in providing a full range of administrative support.

The ideal candidate should have exceptional communication and collaboration skills and experience in various administrative tasks. This is an exciting opportunity to contribute to the ongoing mission of conservation by directing and shaping the work of our team!

• Associates Degree plus 1-year experience or equivalent combination.

• Experience managing diverse activities to meet deadlines.

• Experience providing administrative support including some or all the following; phones/customer service mail distribution equipment maintenance coordinating travel arrangements and meetings or organizing files.

• Experience working and communicating with a wide range of people.

• Experience writing editing and proofreading written materials.

• Proficiency in Microsoft Office applications including Excel Word PowerPoint Teams Copilot and SharePoint

• Experience supporting regional or multinational organizations.

• Experience using Workday Concur or similar enterprise systems.

• Experience coordinating meetings events procurement travel and expense administration.

• Strong customer service orientation and stakeholder management skills.

• Ability to analyze information and recommend process improvements.

• Strong organizational skills accuracy and attention to detail.

• Ability to manage multiple competing priorities with minimal supervision.

• Multicultural or cross-cultural experience preferred.

• A love of nature and fun!

Pay Grade : 3

The Nature Conservancys mission is to protect the lands and waters upon which all life depends. As a science-based organization we create innovative on-the-ground solutions to our worlds toughest challenges so that we can create a world in which people and nature thrive. Were rooted in our mission and guided by our values which include respect for all people communities and cultures. Whether its career development flexible schedules or a rewarding mission theres many reasons to love life inside TNC. Want a better insight to TNC Check out our TNC Talent playlist on YouTube to hear stories from staff or visit Glassdoor.

One goal is to cultivate an inclusive work environment so that all our colleagues around the globe feel a sense of belonging and that their unique contributions to our mission are addition to the requirements in our job postings we recognize that people come with talent and experiences outside of a job and consider each applicants unique experience. Please apply wed love to hear from you. To quote a popular saying at TNC youll join for the mission and stay for the people.

Since 1951 TNC has been doing work you can believe in. Through grassroots action we have grown from a small non-profit into one of the most effective and wide-reaching environmental organizations in the world. Thanks to more than 1 million members over 400 scientists and the dedicated efforts of our diverse staff and partners we impact conservation around the world!

TNC offers competitive and comprehensive benefits packages tailored to the individual countries where we work. These may include health care benefits retirement benefits parental leave paid time off life insurance and disability coverage as well as an employee assistance program and other life and well-being benefits. Learn more about our Benefits and Perks here.

Were proud to offer a flexible work environment that supports the health and well-being of the people we employ.

Our recruiting process includes a rolling interview process to ensure we engage applicants in a timely manner. This means we may review applications in the order in which they are received. Once a strong candidate pool is identified the role will be unposted. The timeline may vary depending on the expressed interest in the role so we highly encourage candidates to apply as soon as possible.

Employees must submit their application by logging into Workday and applying via the Jobs Hub.

The Nature Conservancy is an Equal Opportunity Employer. Our commitment to equal employment opportunity includes the recognition that our conservation mission is best advanced by the leadership and contributions of people of all backgrounds beliefs and culture. Recruiting and mentoring staff to create an inclusive organization is a priority and we encourage applicants from all cultures races colors religions sexes national or regional origins ages disability status sexual orientation gender identity military protected veteran status or other status protected by law.

The successful applicant must meet the requirements of The Nature Conservancys background screening process.

TNC is committed to offering accommodations for qualified individuals with disabilities and disabled veterans in our job application process. If you need assistance or an accommodation due to a disability please send a note to with Request for Accommodation in the subject line.