Open Jobs Executive Assistant

At Sephora beauty is about feeling seen valued and empowered individually and collectively. It is connecting deeply with others celebrating diversity and inclusivity unlocking your potential and making a difference every day. Together we belong to something beautiful.

Sephora SEAs omni channel business spans over 8 countries (Australia India Indonesia Malaysia New Zealand the Philippines Singapore and Thailand) with 100 stores and boasts some global flagships such as ION and Raffles City in Singapore F88 in Kuala Lumpur and Pitt Street in Sydney. Sephora SEA is experiencing rapid growth in the region with new store openings and business channels (i.e. Click and collect and marketplace).

Executive Assistant

We are seeking to hire a highly organized dynamic and proactive Executive Assistant who thrives in a fast-paced environment. The successful candidate will serve as a trusted partner to the Vice President / Leaders within the Strategic Committee ensuring seamless operations facilitating effective communication and contributing to the achievement of key strategic objectives. The role will require a combination of strong organizational skills excellent communication skills and a proactive approach to problem-solving.

You will shine here if you enjoy
Executive Support

• Proactively managing the VPs calendar optimizing time allocation and prioritizing critical engagements
• Coordinating all aspects of travel arrangements including itineraries accommodations and logistics ensuring seamless and efficient travel experiences
• Preparing and editing high-quality correspondence communications presentations and reports ensuring clarity and accuracy
• Managing and reconciling expense reports ensuring timely and accurate submissions that are compliant with company policies
• Utilizing accounting system for invoice processing managing accounts-related documentation ensuring accuracy in claims and department budget management

Strategic Initiative Support

• Attending meetings with the Vice President when required capturing detailed minutes and tracking action items to ensure accountability and progress
• Assisting in the development of presentations and other materials for internal and external audiences when required

Event Management and Coordination

• Planning organizing and executing events including conferences meetings and client engagements
• Managing all logistics and ensuring flawless execution of events
• Negotiating contracts with vendors and managing event budgets effectively
• Arranging cross-departmental workshops or offsites when required to foster collaboration on key projects
• Coordinating logistics for both in-person and virtual meetings which includes setting up video conferencing equipment arranging seating providing refreshments if needed and ensuring connectivity for remote participants

Strategic Committee Liaison with Leadership Team

• Facilitating communication and collaboration between the Vice President and the members of the Strategic Committee
• Preparing and distributing meeting agendas supporting materials and follow-up reports
• Tracking action items and ensuring timely completion

Confidentiality and Discretion

• Handling sensitive information with the utmost discretion and maintaining strict confidentiality
• Acting as a gatekeeper screening communications and managing access to the Vice President

We would love to hear from you if you are/have

• Proven experience as an Executive Assistant supporting C-level executives
• Strong organizational and multi-tasking abilities
• Excellent written and verbal communication skills
• Proficiency in MS Office (Word Excel PowerPoint) and other relevant software
• Experience with accounting / expense management systems is a plus
• Ability to handle sensitive information with discretion and maintain confidentiality
• Exceptional attention to detail and problem-solving skills
• High level of professionalism and interpersonal skills
• Flexibility to adapt to changing priorities and deadlines
• Experience with copilot and other AI tools is an advantage

Here you will find:

• Community in which authenticity is embraced and the strength of our differences fuels our collective spirit

• Culture of empowerment learning & growth that offers you the tools space and opportunity to learn innovate and lead

• Work that brings fulfilment from delighting clients every day to inspiring our industry at large every action makes a difference

It is in the Sephora DNA to champion a world of inspiration and inclusion where everyone can celebrate their beauty. You can be yourself because you are what sets us apart. Join us and belong to something beautiful.

Sephora is proud to be an equal opportunity workplace for all. We do not discriminate in recruitment hiring training advancement or other employment practices. We celebrate diversity and are committed to creating and fostering an inclusive environment for all employees.