Executive Assistant, Human Resources & Organization

Location:Singapore

Job Function:Human Resource & Organization Department

Job Type:Permanent

Req ID:17280

GIC is one of the worlds largest sovereign wealth funds. With over 2000 employees across 11 locations around the world we invest in more than 40 countries globally across asset classes and businesses. Working at GIC gives you exposure to an extraordinary network of the worlds industry leaders. As a leading global long-term investor we Work at the Point of Impact for Singapores financial future and the communities we invest in worldwide.

Human Resource & Organization Department

We drive GICs talent strategies and shape the organisational culture to sustain GICs long-term performance.

What impact can you make in this role

You will enable a senior leader to operate at their best anticipate needs before they arise and bring order discretion and polish to a fast-moving environment.

What will you do as an Executive Assistant Human Resources & Organization

Executive & Secretarial Support to the Director

• Manage the Directors calendar including scheduling and prioritising meetings resolving conflicts and responding promptly to last-minute requests changes and cancellations.
• Coordinate business travel end-to-end including itineraries accommodation and expense claims ensuring compliance with GIC policies.
• Serve as a professional representative of the Directors Office to internal and external stakeholders ensuring effective and timely communication.
• Handle sensitive and confidential information with the utmost discretion at all times.

Business & Office Administration for HROD

• Provide general administrative support to HROD including document control record-keeping filing and maintenance of the electronic document management system (EDMS) in line with record retention compliance.
• Upkeep department budgets process expense claims and vendor invoices and follow up with Finance as needed.
• Respond to audit queries and other ad hoc administrative requests.
• Manage new hire onboarding logistics for the department (seating plans IT support).
• Coordinate the scheduling of HR agenda items for key senior stakeholder meetings (e.g. Group Executive Committee Heads of Departments and the GIC Board HR & Organization Committee).
• Prepare presentations reports and materials for departmental updates as required.
• Undertake other administrative duties as assigned including office and stationery supplies courier management printing and scanning.

Events & Engagement Coordination

• Organize logistics for department and team meetings offsites and enterprise-wide events including venue catering room and vendor arrangements.
• Coordinate and support internal events staff welfare activities and team engagement initiatives sourcing and managing vendors as needed.
• Liaise with executive assistants and stakeholders across teams to coordinate meetings and engagements smoothly.

What qualifications or skills should you possess in this role

• Bachelors degree in business administration or equivalent.
• At least 5 to 8 years experience providing secretarial and administrative support to senior management and teams ideally within the financial services industry.
• Highly organized and meticulous with the ability to multi-task prioritise and meet tight deadlines under limited supervision.
• Strong ownership initiative and drive with the ability to thrive in a fast-moving environment and manage multiple priorities at once.
• Excellent interpersonal and communication skills (written and verbal) with a positive attitude and the ability to collaborate across stakeholders and cross-functional teams.
• Sound judgement and the ability to work independently in situations where procedures may be ambiguous.
• Proficiency in Microsoft Office (Word Excel PowerPoint Outlook SharePoint and Teams).

Work at the Point of Impact

We need to be forward-looking to attract the right people to help us become the Leading Global Long-term Investor. Join our ambitious agile and diverse teams - be empowered to push boundaries and pursue innovative ideas share your views and be heard. Be anchored on our PRIME Values: Prudence Respect Integrity Merit and Excellence which guides us in how we make our day-to-day decisions. We strive to inspire. To make an impact..

Flexibility at GIC
At GIC our offices are vibrant hubs for ideation professional growth and interpersonal connection. At the same time we believe that flexibility allows us to do our best work and be our best selves. Thus our teams come into the office four days per week to harness the benefits of in-person collaboration but have the flexibility to choose which days they work from home and adjust this arrangement as situational needs arise.

GIC is an equal opportunity employer
As an employer we passionately believe every individual brings with them unique diversity of thought and perspectives to meaningfully enrich perspectives of GIC teams to drive competitive performance. An inclusive environment yields exceptional contribution.

Learn More about ourHuman Resource & Organization Department here :

Experience:

IC