Coordinator – Asset Management (APEC)

Summary

Responsible for (1) Asset Management Reports preparation (2) Tracking of hotel openings including preparation of opening requirement letters (DAM) (3) Tracking of hotel renewals and hotels at risk of termination (GAM) (4) due diligence of Ownership entities and (5) executive support across the APEC region to ensure timely reporting hotel opening operational readiness and successful execution of property openings transitions and portfolio initiatives.

Key Responsibilities

1. Property Openings & Operational Readiness

• Coordinate Opening Requirement Letters and related opening documentation.
• Collaborate with GDAP regional and cross-functional teams on milestone tracking and handover schedules.
• Review management agreements and assist with working capital calculations.
• Liaise with Finance to confirm TSA fees and other opening-related requirements.
• Maintain opening trackers and ensure timely completion of opening deliverables.
• Draft finalize and distribute Opening Reports.
• Coordinate opening and other necessary notifications with Legal.

2. Asset Management Reporting

• Prepare and maintain monthly quarterly and annual Asset Management and Development reports.
• Draft finalize and distribute:
  • 18-Month Opening Reports
  • Asset Management Reports (Monthly NPV Goal List)
  • AMAC preparation including but not limited to Guest Voice/ STR/ financials consolidation and subcommittee approval updates.
  • GAM meeting minutes consolidation and distribution
  • High-Risk & Opportunities Reports
  • Monthly Performance Review and Quarterly Business Review reports
  • Openings-by-quarter updates
• Consolidate project updates and portfolio information from Asset Management teams.
• Maintain project status reports covering active hold pipeline and terminated projects in Oasis.
• Coordinate AMAC GAM AVP and other leadership review meetings.

3. Call Coordination & Stakeholder Management

• Coordinate pre-kickoff kickoff rollout and regular project calls.
• Schedule and facilitate meetings involving Asset Management Development Finance Legal Operations Owners and/or hotel stakeholders.
• Prepare agendas presentations supporting materials and meeting minutes.
• Follow up on action items and project deliverables.
• Support implementation activities and follow through the agreement execution processes.

4. Owner Due Diligence

• Work with Asset Managers to conduct Ownership Due Diligence and SDN Checks

5. Key Money Administration

• Maintain Capital Investment and Key Money tracking and reporting.
• Prepare Key Money Disbursement forms for Asset Managers and follow through the Key Money disbursement process.

6. Development Portfolio & Compliance Tracking

• Maintain and monitor:
  • On-Hold Project Lists
  • Renewal Project Lists
  • Termination Lists
  • Subcommittee Tracking Reports
  • Conditional Opening List
• Track room count discrepancies and coordinate issue resolution with development teams.

7. Executive Meeting & Leadership Support

• Schedule and support executive leadership and cross-functional meetings.
• Prepare agendas discussion materials and post-meeting summaries.
• Consolidate reports and presentations for senior management review.
• Maintain action trackers and ensure timely follow-up on leadership requests.

8. Travel & Administrative Support

• Coordinate regional travel arrangements for Asset Management team including:
  • Flights
  • Accommodation
  • Ground transportation
  • Owner meeting scheduling (Liaise with owners)
• Liaise with hotels vendors and internal stakeholders to support travel execution.
• Process Concur and/or other expense claims and reimbursement submissions.
• Manage general administrative support ad hoc requests and departmental errands.

Reporting & Deliverables

Daily

• OASIS updates and property status management.
• SDN administration.
• Key Money administration.
• Rollout kickoff and operational calls.
• Opening Requirement Letter management.
• Concur and/or other claims processing.
• Administrative support activities.

Monthly

• Asset Management Reports.
• DAM Reports.
• GAM Reports and meeting support.
• 18-Month Opening Reports.
• Opening Reports and PDF packages.
• High-Risk and Opportunities updates.
• Project status reporting.

Quarterly

• Capital Investment / Key Money tracking.
• FF&E tracking.
• Subcommittee reporting.
• Conditional Opening Letter tracking

Annual

• On-Hold Project List updates.
• Renewal List reviews.

Skills

• Microsoft Excel Word PowerPoint AI
• English fluency
• Attention to detail

At Marriott International we are dedicated to being an equal opportunity employer welcoming all and providing access to opportunity. We actively foster an environment where the unique backgrounds of our associates are valued and greatest strength lies in the rich blend of culture talent and experiences of our are committed to non-discrimination on any protected basis including disability veteran status or other basis protected by applicable law.