Business Support, Health, Safety, Security & Environment

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EHS Coordinator & Compliance Executive

Environment Health & Safety (EHS)

EHS Manager/ FM

Agilent Technologies Singapore

The EHS Coordinator & Compliance Executive is responsible for supporting the EHS Manager in the planning coordination implementation monitoring and continuous improvement of Environment Health & Safety (EHS) programs across the site. The role serves as the focal point for EHS administration compliance monitoring audit preparation site inspections contractor safety management training coordination incident tracking environmental reporting and EHS management system support.

The incumbent shall ensure compliance with Singapore Workplace Safety & Health (WSH) regulations environmental regulations Agilent corporate standards JLL EHS requirements ISO management systems and site-specific operational requirements. The role will also be responsible for conducting routine site inspections internal compliance audits documentation reviews and generating reports to drive continuous improvement of site EHS performance.

• Maintain and update all EHS records databases trackers SharePoint repositories and documentation systems.
• Manage document control processes for:Risk Assessments (RA)Safe Work Procedures (SWP)Method Statements (MOS)Permit-to-Work (PTW) documentationEmergency Response PlansInspection ChecklistsEHS Procedures and Policies
• Ensure proper filing retention version control and archival of EHS documents.
• Coordinate maintenance of statutory records licenses certificates permits and inspection reports.
• Maintain EHS dashboards trackers and management reports.

• Coordinate EHS training schedules and annual training plans.
• Maintain employee and contractor training matrices.
• Track training validity and certification expiry dates.
• Coordinate mandatory EHS training including:New Employee OrientationContractor Safety InductionFire Safety TrainingEmergency Response TrainingWork-at-Height AwarenessChemical Safety Training
• Generate training compliance reports and follow up on overdue training requirements.
• Maintain training records and attendance documentation.

• Coordinate incident accident near miss unsafe act and unsafe condition reporting.
• Maintain incident registers and investigation records.
• Track corrective and preventive actions (CAPA) arising from:IncidentsAuditsInspectionsRisk AssessmentsRegulatory findings
• Follow up with action owners to ensure timely closure.
• Generate incident trend analysis and monthly reporting.
• Maintain supporting evidence and documentation for investigations.

• Coordinate preparation for internal and external EHS audits.
• Support audits relating to:ISO 14001ISO 45001bizSAFECustomer AuditsCorporate EHS AuditsRegulatory Inspections
• Coordinate collection and organization of audit evidence.
• Maintain audit schedules and audit readiness trackers.
• Track audit findings and ensure corrective actions are completed within agreed timelines.
• Support management review meetings and EHSMS continuous improvement initiatives.

• Conduct routine internal documentation audits for both JLL and Agilent EHS requirements.
• Verify completeness validity and compliance of:Risk AssessmentsSafe Work ProceduresMethod StatementsContractor DocumentsTraining RecordsInspection ReportsIncident ReportsLicenses and Certifications
• Conduct random audits on EHS documentation and records.
• Identify compliance gaps and improvement opportunities.
• Prepare audit findings reports and corrective action recommendations.
• Maintain compliance tracking registers and audit records.

• Conduct routine workplace safety inspections and environmental inspections.
• Perform weekly and monthly site inspections covering:Production AreasLaboratoriesOfficesWarehousesUtility AreasPlant RoomsRoof AreasContractor Work Sites
• Carry out random compliance checks on:HousekeepingFire Safety EquipmentEmergency ExitsChemical Storage AreasWaste Storage AreasElectrical SafetyPPE CompliancePermit-to-Work Activities
• Generate detailed inspection reports with photographs and findings.
• Monitor and follow up closure of inspection findings.
• Support safety walkabouts conducted by management and corporate teams.

• Coordinate contractor safety onboarding and induction programs.
• Review contractor submissions including:Risk AssessmentsMethod StatementsWork PermitsInsurance DocumentsTraining RecordsCompetency CertificatesLicenses
• Monitor contractor compliance with site EHS requirements.
• Conduct random audits and spot checks on contractor works.
• Maintain contractor compliance databases and trackers.
• Support contractor performance reviews and evaluations.

• Support administration and compliance monitoring of Permit-to-Work activities.
• Verify supporting documents prior to permit issuance.
• Coordinate and monitor permits for:Hot WorksWork at HeightConfined Space EntryElectrical WorksLifting OperationsExcavation WorksHazardous Works
• Conduct permit compliance inspections and spot checks.
• Maintain permit records and permit registers.

• Maintain legal compliance registers and regulatory tracking systems.
• Monitor regulatory reporting deadlines and statutory submission requirements.
• Track renewal of:LicensesPermitsCertificationsCompetency Requirements
• Support regulatory inspections and authority visits.
• Maintain environmental monitoring records and occupational hygiene reports.
• Support implementation of new regulatory requirements.

• Coordinate collection and consolidation of environmental performance data.
• Maintain records and reporting for:Electricity ConsumptionWater ConsumptionWaste DisposalRecycling ActivitiesCarbon EmissionsEnvironmental Monitoring Programs
• Track environmental KPIs and sustainability initiatives.
• Coordinate monthly environmental reporting submissions.
• Maintain supporting records from vendors and internal stakeholders.
• Support sustainability projects and environmental compliance programs.

• Coordinate emergency drills and evacuation exercises.
• Support emergency response planning and preparedness programs.
• Maintain emergency response records and drill reports.
• Track corrective actions arising from emergency exercises.
• Assist in emergency equipment inspections and readiness checks.
• Support business continuity and crisis management activities as assigned.

• Coordinate EHS committee meetings.
• Prepare meeting agendas attendance records and minutes.
• Track closure of committee action items.
• Support EHS awareness campaigns and engagement activities.
• Coordinate:Safety CampaignsWellness ProgramsEnvironmental Awareness EventsSafety Month ActivitiesToolbox Meetings
• Promote hazard reporting and employee participation in EHS initiatives.

• Coordinate review and update of:Risk AssessmentsSafe Work ProceduresJob Hazard AnalysisMethod Statements
• Monitor review schedules and expiry dates.
• Ensure risk assessments remain current and effective.
• Verify implementation of control measures during inspections.
• Support risk assessment workshops and reviews.

• Prepare weekly monthly quarterly and annual EHS reports.
• Develop and maintain EHS dashboards and KPI trackers.
• Monitor and report:Incident StatisticsTraining ComplianceAudit PerformanceInspection FindingsContractor ComplianceEnvironmental Performance
• Conduct trend analysis and identify opportunities for improvement.
• Support management review reporting requirements.

• Identify opportunities for improving EHS processes and systems.
• Support implementation of corrective and preventive actions.
• Participate in EHS projects and improvement initiatives.
• Promote a proactive safety culture across the site.
• Assist in implementation of corporate EHS programs and initiatives.

• Diploma or Degree in Environmental Health & Safety Occupational Safety & Health Engineering Environmental Science or related discipline.

• Minimum 13 years of relevant experience in EHS coordination compliance auditing or safety administration.
• Experience in manufacturing pharmaceutical laboratory industrial or corporate facilities environment preferred.

• Familiarity with Singapore Workplace Safety & Health (WSH) regulations.
• Familiarity with Environmental Protection and Management Act (EPMA).
• Familiarity with Fire Safety Act and related regulations.
• Understanding of:ISO 14001 Environmental Management SystemISO 45001 Occupational Health & Safety Management SystembizSAFE RequirementsContractor Safety ManagementPermit-to-Work SystemsIncident Investigation Processes

• Strong coordination and organizational skills.
• Excellent documentation and record management abilities.
• Good analytical and reporting skills.
• Strong communication and stakeholder management skills.
• Proficient in Microsoft Office (Excel Word PowerPoint Outlook).
• Familiarity with SharePoint Power BI and EHS software platforms is advantageous.
• Ability to conduct inspections audits and compliance reviews independently.
• Strong follow-up and problem-solving capabilities.

• bizSAFE Coordinator
• WSH Coordinator
• ISO 14001 Internal Auditor
• ISO 45001 Internal Auditor
• First Aid Certification (Advantageous)

• Audit findings closed within target timeline.
• Training compliance rate >95%.
• CAPA closure rate >95%.
• Inspection completion rate >95%.
• Contractor compliance rate >95%.
• Regulatory submission compliance 100%.
• EHS documentation compliance >95%.
• Monthly EHS reporting submitted on time.
• Environmental data submission accuracy and timeliness.

Contract (1 year)

Minimal local travel as required for site inspections audits training and contractor management activities.

Location:

If this job description resonates with you we encourage you to apply even if you dont meet all of the requirements. Were interested in getting to know you and what you bring to the table!

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