Assistant Administrative Manager

Job Title

Job Description Summary

Job Description

About the job:

• Plan coordinate and administer all Town Council and internal management meetings (e.g. Council meetings subcommittee meetings management meetings).
• Attend meetings to take accurate timely and impartial minutes ensuring clear documentation of decisions follow-ups accountabilities and deadlines.
• Prepare agendas meeting packs attendance records and action trackers; ensure distribution and archival within agreed timelines.
• Maintain a minutes repository in accordance with records management guidelines and audit-readiness standards.
• Lead day-to-day office operations (front office mailroom office supplies meeting rooms pantry access cards equipment).
• Supervise and coach an administrative team; manage scheduling workload distribution and performance.
• Develop document and implement SOPs for administrative processes to improve turnaround times accuracy and user experience.
• Oversee reception/visitor management protocols and security/housekeeping arrangements for the office.
• Maintain central records (contracts policies circulars advisories minutes correspondences) in line with retention policies.
• Implement file naming conventions version control and secure access permissions.
• Support data protection practices and ensure sensitive information is securely handled.
• Support procurement activities for administrative needs (RFQs quotations evaluation summaries PR/PO processing) in line with Town Council policies.
• Manage contracts and service agreements for office-related vendors (e.g. cleaning security for office premises printers couriers office equipment).
• Track contract milestones renewals insurance/indemnities and service KPIs; escalate performance gaps and drive corrective actions.
• Assist in preparing and monitoring the admin OPEX budget (office supplies equipment subscriptions postage/courier meeting expenses).
• Identify cost-saving opportunities while maintaining service standards; track and report monthly variances.
• Oversee office maintenance minor works asset inventory and lifecycle tracking for office equipment.
• Coordinate with Building/Facilities teams and external contractors for repairs HSE compliance and workspace changes.
• Lead office moves seating plans and business continuity preparation for admin functions.
• Ensure administrative practices comply with Town Council policies and relevant statutory/ audit requirements.
• Prepare evidence and documentation for internal/external audits; close out audit findings on time.

About you:

• Degree in Business Administration Management Public Administration or related field.
• 58 years of relevant administrative/office management experience; prior experience in public sector town council property/facilities or related environments is advantageous.
• Proven track record in formal minutes taking for committees or executive meetings (samples or assessments may be required).
• Experience in supervising an admin team and managing vendors/contracts.
• Working knowledge of procurement processes records management and basic budgeting.

Why join Cushman & Wakefield

As one of the leading global real estate services firms transforming the way people work shop and live working at Cushman & Wakefield means you will benefit from;

• Being part of a growing global company;
• Career development and a promote from within culture;
• An organisation committed to Diversity and Inclusion

Were committed to providing work-life balance for our people in an inclusive rewarding environment.

We achieve this by providing a flexible and agile work environment by focusing on technology and autonomy to help our people achieve their career ambitions. We focus on career progression and foster a promotion from within culture leveraging global opportunities to ensure we retain our top talent. We encourage continuous learning and development opportunities to develop personal professional and technical capabilities and we reward with a comprehensive employee benefits program.

We have a vision of the future where people simply belong.

Thats why we support and celebrate inclusive causes not just on days of recognition throughout the year but every day. We embrace diversity across race colour religion gender national origin sexual orientation gender identity or persons with disabilities or protected veteran status. We ensure DEI is part of our DNA as a global community - it means we go way beyond than just talking about it - we live it. If you want to live it too join us.