Office Coordinator

Key Responsibilities

1. Administrative Support
   • Provide comprehensive administrative support to the team including managing calendars scheduling meetings and organizing travel arrangements.
   • Prepare and maintain documentation reports and presentations as required.
2. Communication Management
   • Serve as the primary point of contact for internal and external communications including a significant volume of Arabic correspondence with clients banks and other stakeholders.
   • Draft and proofread correspondence in both Arabic and English ensuring clarity and professionalism.
3. Office Coordination
   • Oversee office supplies and inventory management ensuring materials are stocked and available.
   • Assist in creating and maintaining an organized filing system both digital and physical.
4. Event Coordination
   • Support the planning and of team events meetings and training sessions.
   • Coordinate logistics such as venue booking catering and equipments  setup.
5. Data and Document Management
   • Maintain and update databases related to projects contacts and administrative tasks.
   • Prepare and submit invoices manage vendor registrations and oversee contract management.
6. Portal Management
   • Demonstrate proficiency in using Arabic portals (e.g. Etimad) for registrations and submissions ensuring compliance and accuracy in all entries.
   • Liaise with IT Finance and HR departments on various administrative tasks.

Qualifications :

• Bachelors degree from a recognized institution.
• Proficiency in Arabic and English (speaking reading writing) is essential; candidates must demonstrate excellent Arabic communication skills.
• Ideally 12 years of experience in an administrative support role preferably in a professional services environment.
• Strong experience in administrative tasks including facilities management document preparation and managing shipments.
• Excellent computer skills and proficiency in Microsoft Office Suite (Outlook PowerPoint Excel).
• General knowledge of procurement portals such as SAP Ariba Oracle and Etimad.
• Proven ability to manage multiple tasks and prioritize effectively.
• Selfmotivated with a proactive attitude and highquality standards.
• Strong team player with professional interaction skills with colleagues and external contacts.
• Ability to perform effectively under pressure and handle challenging situations with poise and judgment.

Additional Information :

Please apply online by submitting your cover letter and CV. 

Are you a nextgeneration thinker bursting with new ideas Then we would love to hear from you! If you have any questions dont hesitate to contact us. 

Remote Work :

No

Employment Type :

Fulltime