Office Manager- Business Development

Key Responsibilities

Executive Support & Operations

• Schedule and coordinate high-level meetings maintain calendars and handle internal and external communications on behalf of the CBDO.
  

• Draft and prepare executive presentations reports and briefing materials for board meetings partner engagements and strategic events.
  

• Track documentation and follow-up related to business development initiatives academic collaborations and governmental partnerships.
  

Project Coordination

• Assist in the planning and execution of new academic and vocational program launches led by the CBDO.
  

• Monitor timelines deliverables and progress reports for ongoing partnerships licensing negotiations and campus expansion projects.
  

• Liaise with relevant departments to ensure alignment with strategic goals and smooth operational execution.
  

Communication & Stakeholder Engagement

• Serve as the primary liaison between the CBDO s offices and both local and international partners.
  

• Coordinate the preparation and timely submission of proposals contracts and official documentation.
  

• Uphold a high standard of professionalism in all written and verbal communications on behalf of the CBDO.
  

Office Management

• Oversee daily administrative operations maintain filing systems and manage office workflows across both the Business Development Office and Al-Tamkeen Almostamir.
  

• Organize logistics for meetings visits and special events coordinated by the CBDO.
  

• Monitor expenditures and assist with budget tracking in coordination with the finance team.
  

Additional Responsibilities

• Work Schedule: Flexible based on departmental needs and the CBDO s operational priorities.
  

• Meeting Support: Prepare agendas record minutes and follow up on action items for meetings chaired by the CBDO.
  

• Performance Review: Subject to regular evaluations based on KPIs and outcomes aligned with the CBDO s strategic direction.
  

• Cross-functional Coordination: Serve as a bridge between the Business Development Office and the Vocational Training Division to ensure operational cohesion.
  

• Professional Development: Opportunities for skill-building and career growth through direct involvement in high-level strategic initiatives.
  

• Bachelor s degree in Business Administration Management or a related field.
  

• Minimum of 3 years of experience in a similar executive support or office management role.
  

• Fluent English proficiency both written and spoken is mandatory.
  

• Strong organizational multitasking and time-management skills.
  

• Proficiency in Microsoft Office Suite and common business productivity platforms.
  

• Strong interpersonal skills and the ability to engage effectively across diverse teams and cultural contexts.
  

• Ability to thrive in a dynamic high-pressure and mission-driven environment.
  

Preferred Qualifications

• Previous experience in higher education vocational training or healthcare institutions.
  

• Familiarity with the Saudi regulatory landscape (e.g. TVTC NCAAA) is an asset.
  

• Experience supporting senior executives or institutional leaders.
  

Key Competencies

• Initiative and resourcefulness
  

• High attention to detail
  

• Discretion and ability to maintain confidentiality
  

• Quick learner with a proactive and solutions-oriented mindset
  

• Collaborative team player with the ability to work independently when necessary