Executive Assistant

About the Role

We are seeking an experienced proactive and highly organized Executive Assistant to provide comprehensive administrative and strategic executive support to the Chief Executive Officer (CEO). The ideal candidate will be a strong communicator with excellent organizational skills capable of managing multiple priorities while maintaining the highest level of confidentiality and professionalism.

This role requires close coordination with internal departments and external stakeholders to ensure the efficient execution of business priorities in a fast-paced environment.

Key Responsibilities

• Manage the CEO's calendar appointments meetings and travel schedules.

• Organize and prioritize the CEO's daily activities for maximum efficiency.

• Screen and coordinate communications on behalf of the CEO.

• Handle confidential business information with integrity and professionalism.

Communication & Stakeholder Coordination

• Act as a liaison between the CEO and internal departments.

• Coordinate with external stakeholders business partners and vendors as required.

• Ensure timely communication follow-ups and closure of action items.

• Facilitate smooth communication across multiple business functions.

Reporting & Documentation

• Prepare management reports presentations dashboards and executive summaries.

• Draft professional correspondence emails letters and business documents.

• Record Minutes of Meetings and monitor the completion of agreed action points.

• Compile and analyze information required for executive decision-making.

Cross-functional Coordination

• Coordinate with various departments to ensure timely execution of projects and business initiatives.

• Track deliverables and follow up with stakeholders to meet deadlines.

• Support the CEO in executing strategic and operational priorities.

Administrative Responsibilities

• Maintain organized records and documentation.

• Coordinate meetings executive visits and business events.

• Perform other administrative and executive support responsibilities as assigned by the CEO.

Candidate Profile

Educational Qualification

• Postgraduate degree is mandatory.

• MBA is preferred.

Experience

• Minimum 7 years of experience in a similar Executive Assistant role.

• Prior experience supporting CXO-level executives is highly preferred.

• Candidates with Pan-India work experience and exposure to working across different geographical regions will be preferred.

Skills & Competencies

• Excellent verbal and written communication skills.

• Fluency in English and Hindi is mandatory.

• Strong organizational planning and multitasking abilities.

• Excellent interpersonal and stakeholder management skills.

• Strong analytical and reporting capabilities.

• Ability to prepare presentations reports and business documentation.

• Proficiency in Microsoft Office Suite.

• Ability to maintain strict confidentiality and exercise sound judgment.

Required Skills:

Communication Organizational skills Calendar management Travel scheduling Confidentiality Liaison Stakeholder coordination Timely communication Follow-ups Reporting Presentation preparation Dashboard creation Executive summaries Professional correspondence Email drafting Letter drafting Business documentation Minutes of Meetings Information analysis Decision-making support Cross-functional coordination Project execution tracking Record maintenance Event coordination Microsoft Office Suite Planning Multitasking Interpersonal skills Analytical skills Reporting capabilities Sound judgment