Contract Facilities Coordinator

Are you someone who thrives on creating smooth efficient and welcoming workplace environments We are looking for a proactive and detail-oriented Contract Facilities Coordinator to play a critical role in ensuring our office runs seamlessly every day.

In this role you will be at the heart of workplace operationspartnering closely with the Facilities Manager and Cluster Manager to maintain a productive safe and engaging environment that supports our business and employees.

Responsibilities

Drive Daily Workplace Excellence

• Oversee day-to-day office operations to ensure a clean safe and well-organized workplace
• Ensure continuous high-quality delivery of reception security mailroom and janitorial services
• Coordinate closely with reception and mailing teams to deliver exceptional office services

Be the Go-To Facilities Champion

• Serve as the primary point of contact for all landlord-related matters and tenant requests
• Manage cleaning and other facility vendors ensuring service quality and performance standards are met
• Handle daily requests from employees coordinating with maintenance teams and vendors for timely resolution

Create a Positive Workplace Experience

• Foster a pleasant engaging and productive work environment for all employees
• Communicate building updates effectively (e.g. maintenance schedules landlord events procedural changes)
• Deliver prompt professional and customer-focused responses to workplace needs

Manage Procurement & Cost Efficiency

• Obtain vendor quotations raise purchase orders and support invoice processing (experience with Ariba is essential)
• Identify cost-saving opportunities and support vendor bidding or service optimization initiatives

Support Facilities Projects & Operations

• Work with Project Managers to support office renovations and relocation initiatives
• Collaborate closely with Facilities Management team members to drive operational excellence
• Liaise with landlords to ensure preventive maintenance programs are executed and tracked effectively

Additional Information

• This is a contract position
• Fully on-site role (no hybrid work arrangement)

Why Join Us

This is an exciting opportunity to make a tangible impact on workplace experience. Youll play a key role in shaping a functional efficient and enjoyable office environment where employees can do their best work every day.

Qualifications :

• Bachelors degree or equivalent combination of education and experience
• Minimum 3 years of experience in facilities operations or workplace management
• Hands-on experience managing vendors and on-site services
• Familiarity with procurement and finance processes including Ariba
• Strong knowledge of facilities operations procedures and best practices
• Excellent communication and stakeholder management skills (written and verbal)
• Highly organized proactive and service-oriented mindset

Additional Information :

Our Benefits

• Flexible working environment
• Volunteer time off
• LinkedIn Learning
• Employee-Assistance-Program (EAP)

NIQ may utilize artificial intelligence (AI) tools at various stages of the recruitment process including résumé screening candidate assessments interview scheduling job matching communication support and certain administrative tasks that help streamline workflows. These tools are intended to improve efficiency and support fair and consistent evaluation based on job-related criteria. All use of AI is governed by NIQs principles of fairness transparency human oversight and inclusion. Final hiring decisions are made exclusively by humans. NIQ regularly reviews its AI tools to help mitigate bias and ensure compliance with applicable laws and regulations. If you have questions require accommodations or wish to request human review were permitted by law please contact your local HR representative. For more information please visit NIQs AI Safety Policies and Guiding Principles: NIQ

NIQ is the worlds leading consumer intelligence company delivering the most complete understanding of consumer buying behavior and revealing new pathways to 2023 NIQ combined with GfK bringing together the two industry leaders with unparalleled global reach. With a holistic retail read and the most comprehensive consumer insightsdelivered with advanced analytics through state-of-the-art platformsNIQ delivers the Full View. NIQ is an Advent International portfolio company with operations in 100 markets covering more than 90% of the worlds population.

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Our commitment to Diversity Equity and Inclusion

At NIQ we are steadfast in our commitment to fostering an inclusive workplace that mirrors the rich diversity of the communities and markets we serve. We believe that embracing a wide range of perspectives drives innovation and excellence.  All employment decisions at NIQ are made without regard to race color religion sex (including pregnancy sexual orientation or gender identity) national origin age disability genetic information marital status veteran status or any other characteristic protected by applicable laws. We invite individuals who share our dedication to inclusivity and equity to join us in making a meaningful impact. To learn more about our ongoing efforts in diversity and inclusion please visit the  Work :

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Employment Type :

Full-time