Project Coordinator / PMO Coordinator

Location: Petaling Jaya Selangor Malaysia
Work Mode: Onsite

Employment type: Contract

Oxydata Software Sdn Bhd established since 2012 helping regional enterprises drive digital transformation through Agentic AI Services AI Automation & Integration Data Engineering AI Training and IT Managed Services. We are a lean high-impact team where engineers work directly on cutting-edge AI products serving enterprise clients across Malaysia and the region.

We are seeking an experienced Project Coordinator / PMO Coordinator to coordinate ICT project activities ensure complete and audit-ready documentation and support governance and compliance initiatives across multiple projects.

Responsibilities

• Coordinate end-to-end ICT project activities and documentation processes.
• Prepare validate and maintain project documentation to ensure completeness and audit readiness.
• Manage documentation repositories and support the organisation of key project records.
• Coordinate financial documentation including purchase requests purchase orders contracts statements of work invoices and approvals.
• Monitor documentation status and follow up on outstanding items to ensure timely completion.
• Ensure compliance with ICT governance policies and support audit requirements.
• Support finance teams during financial closing activities and project capitalisation processes.
• Identify documentation gaps and recommend process improvements for greater efficiency and compliance.

Requirements

Must-have:

• Bachelors degree in Business Administration Finance Accounting Project Management Information Technology or a related field.
• Minimum of 1 to 3 years experience in project coordination PMO governance finance coordination or document management.
• Experience supporting ICT or technology projects.
• Strong organisational and coordination skills.
• Excellent documentation skills and attention to detail.
• Good stakeholder management and communication skills.
• Ability to manage multiple priorities and meet deadlines.
• High integrity with a strong focus on governance and compliance.
• Proficiency in Microsoft Office Suite and Google Workspace.
• Experience with SharePoint Confluence or other document management platforms.
• Basic understanding of procurement processes and project financial documentation.

Nice-to-have:

• Knowledge of project capitalisation accounting principles or audit processes.
• Experience in ICT governance frameworks (e.g. COBIT ITIL).
• Experience supporting internal or external audits for ICT projects.

Education:

• Bachelors degree in Business Administration Finance Accounting Project Management Information Technology or a related field.

Why Join Us

• Be part of a collaborative and forward-thinking ICT team where your attention to detail and commitment to governance will make a real impact.
• Opportunity to work on diverse projects develop your skills in project coordination and governance and contribute to the success of our organisations ICT initiatives.

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