Admin Executive

POSITION OVERVIEW

Company is looking for a responsible organized detail-oriented and proactive Admin Executive to support the Companys daily administrative operations.

The successful candidate will work closely with the Directors and various departments to ensure proper documentation reporting record management and administrative coordination. This role requires someone who is highly organized able to multitask and comfortable working in a fast-paced SME environment.

KEY RESPONSIBILITIES

Administration & Documentation

• Prepare letters reports forms agreements and company documents.
  
• Maintain proper filing systems and company records.
  
• Organize and manage physical and digital documents.
  
• Perform data entry and ensure accuracy of records.
  
• Assist with document submissions renewals and applications.
  
• Maintain and update administrative trackers and databases.
  

Reporting & Coordination

• Prepare daily weekly and monthly reports.
  
• Update trackers databases and internal records.
  
• Coordinate with internal departments on administrative matters.
  
• Follow up on outstanding documents tasks and deadlines.
  
• Assist Directors with administrative and coordination work.
  

Office Administration

• Monitor office supplies stationery and inventory.
  
• Assist with meeting arrangements and scheduling.
  
• Support company events roadshows exhibitions and booth activations when required.
  
• Perform ad-hoc administrative duties assigned by Management.
  

Requirements

• Female candidate preferred.
  
• Age between 2130 years old.
  
• Minimum 23 years of administrative experience.
  
• Good command of English and Bahasa Malaysia.
  
• Strong computer literacy especially Microsoft Excel Word Outlook and online systems.
  
• Strong reporting documentation filing and record management skills.
  
• Possess own transport.
  

• Is responsible committed and dependable.
  
• Has strong follow-up skills and attention to detail.
  
• Is organized and able to manage multiple ongoing cases.
  
• Is comfortable working directly under the Directors.
  
• Can work independently with minimal supervision.
  
• Thrives in a fast-paced SME environment.
  
• Has a positive attitude and strong work ethic.
  
• Takes ownership of assigned responsibilities and follows through until completion.
  
• Is looking for long-term career growth and stability.
  

Benefits

• Food Allowance
  
• Lifestyle Incentives
  
• Medical benefits
  
• Career growth opportunities within a growing company.
  
• Training and development opportunities.