ADMINISTRATOR

JOB TITLE: ADMINISTRATOR

About This Job:

Q-Sourcing Limited trading as Q-Sourcing Servtec is a manpower management solutions firm operating in the East African Region in the countries of Uganda Kenya Tanzania Rwanda and South Sudan.

On behalf of our client we are looking for a competent skilled and experienced Administrator with Accounting experience to work in Nairobi Kenya.

Job Summary:

The Office Administrator will provide administrative clerical and basic accounting support to ensure the efficient operation of office activities. The role will support document management office coordination record keeping procurement processes petty cash administration and basic accounting functions. Candidates with an accounting background will have an added advantage.

DUTIES & RESPONSIBILITIES:

Administrative Support

• Provide general administrative and clerical support to the office.
  
• Manage incoming and outgoing correspondence emails and telephone calls.
  
• Maintain accurate filing systems both physical and electronic.
  
• Prepare reports letters memos and other business documents.
  
• Assist in scheduling meetings appointments and travel arrangements.
  

Records Management

v Maintain employee supplier and company records in an organized manner.

v Ensure proper storage retrieval and confidentiality of company documents.

v Update databases and administrative records regularly.

Accounting & Financial Support

v Assist in maintaining petty cash records and reconciliations.

v Support invoice processing payment follow-ups and expense tracking.

v Assist in preparing payment vouchers and supporting documents.

v Maintain accurate financial and administrative records.

v Support accounts payable and accounts receivable documentation.

v Assist during internal and external audits by providing required documentation.

v Support the Finance Department with data entry and financial reporting tasks.

Office Coordination

v Monitor and manage office supplies and stationery inventory.

v Coordinate procurement requests and liaise with suppliers when required.

v Support office maintenance activities and ensure a conducive working environment.

v Assist in organizing company meetings events and training sessions.

Communication & Customer Service

v Serve as the first point of contact for visitors and clients.

v Respond to inquiries professionally and direct them to the appropriate departments.

v Maintain positive relationships with internal and external stakeholders.

Compliance & Reporting

• Ensure adherence to company administrative procedures and policies.
  
• Prepare periodic administrative reports as required.
  

v Support audit and compliance processes by providing necessary documentation.

Perform any other duties assigned by the supervisor in line with the role.

Requirements

Academic Qualifications

• Diploma in Business Administration Office Administration Public Administration Human Resource Management bachelors degree in accounting Accounts Business Administration or related discipline.
  
• CPA Part I or Part II ATD ACCA or equivalent accounting qualification.
  
• Proficiency in accounting software and financial record management.
  

Experience Requirements

• 13 years of experience in an administrative office support customer service or clerical role.
  

Interested and qualified applicants should submit their applications through the link below

Note: Only shortlisted applicants will be contacted.

Q-SOURCING SERVTEC IS AN EQUAL OPPORTUNITY EMPLOYER. ANY SOLICITATION WILL LEAD TO DISQUALIFICATION.