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HR Officer Administrator
Job Location:
Monthly Salary:
Not provided by the employer
Monthly Salary:
Experience Required:
3-5years
Experience Required:
Posted:
16 July 2026 (30+ days ago)
Posted:
Application Deadline:
13 October 2026
Application Deadline:
Vacancies:
1 Vacancy
Vacancies:
Job Summary
Job Title: HR Officer / Administrator
Location: Nairobi Kenya
About our client
Our client is a real estate investment company whose purpose is to enable investors to achieve financial independence through low-risk high-return real estate investments.
Position Summary
The HR Officer / Administrator provides the operational and administrative backbone of our client HR function. The role owns HR operations the full employee lifecycle records and data integrity payroll and statutory compliance performance and development administration and HR reporting.
Key Responsibilities
Employee Lifecycle & HR Operations
Serve as first-line HR support: receive enquiries guide staff on HR processes and route sensitive matters appropriately.
Support recruitment and selection: vacancy documentation interview scheduling candidate communication reference checks and filing.
Coordinate onboarding and workspace readiness; communicate the HR teams induction plan and ensure it is adhered to.
Track attendance leave requests balances and absenteeism trends.
Coordinate offboarding and clearance: exit documentation exit interviews benefits closure final payroll inputs and records archiving.
Payroll & Statutory Compliance
Own payroll processing for the group no other team processes payroll including inputs for starters exits leave without pay allowances deductions benefits changes and overtime.
Process statutory payments (PAYE NSSF SHIF/NHIF) accurately and on time.
Handle statutory registration when new companies or projects are onboarded.
Maintain HR compliance files audit evidence statutory records and renewal reminders for internal and external audits.
Employee Records Systems & Reporting
Maintain complete employee files NDAs contracts job descriptions ID documents policy acknowledgements and personnel changes.
Update HR systems accurately protect confidential information run data quality checks and correct data gaps.
Compile monthly HR reports and dashboards covering headcount leave attendance recruitment onboarding performance compliance and exits.
Performance & Development
Coordinate performance-review schedules reminders forms and documentation including performance improvement plans (PIPs) and Personal
Development Plans (PDPs)
Monitor PDP progress and completion across staff.
Administer learning and development: training calendars nominations attendance evaluations certificates and records.
Employee Relations Policy & Culture
Provide employee-relations case support: document grievances disciplinary matters investigations outcomes and follow-ups while maintaining confidentiality.
Communicate and implement policies support training track compliance and flag non-compliance.
Support wellness engagement and culture activities surveys and recognition.
Benefits Vendors & Budget
Maintain benefits records and provide HR oversight on insurance ensuring continued employee follow-up.
Administer HR vendors and contracts: records service delivery invoices and renewals.
Track HR budget items training recruitment and welfare costs for approvals and reporting.
Requirements
Qualifications & Experience
The successful candidate should have:
Bachelors degree in Human Resource Management or a closely related HR discipline.
IHRM membership (or eligibility).
Minimum 34 years of progressive HR operations / administration experience preferably in a multi-entity or multi-brand organization.
Hands-on ownership of payroll processing including statutory remittances (PAYE NSSF SHIF/NHIF) and registration of newly onboarded entities or projects.
Experience with HRIS / payroll platforms (Microsoft Dynamics D365 or equivalent).
Working knowledge of Kenyan labour law and statutory compliance.
Strong MS Excel / Google Sheets and records / tracker management.
Finance or accounting exposure is an added advantage given sole ownership of payroll and statutory remittances.
High ethical standards with unquestionable integrity and confidentiality.
Key Competencies
Operational reliability and follow-through
Attention to detail and accuracy
Integrity discretion and confidentiality
Payroll and statutory-compliance acumen
Process orientation and continuous improvement
Service mindset and employee empathy
Organization and time management
Data handling and reporting (strong Excel)
Collaboration and stakeholder management
Adaptability in a changing environment
Required Education:
Bachelors degree in Human Resource Management or a closely related HR discipline. IHRM membership (or eligibility). Minimum 34 years of progressive HR operations / administration experience preferably in a multi-entity or multi-brand organization. Hands-on ownership of payroll processing including statutory remittances (PAYE NSSF SHIF/NHIF) and registration of newly onboarded entities or projects. Experience with HRIS / payroll platforms (Microsoft Dynamics D365 or equivalent).
