Coordinator, NASO Finance and Administration (Amman, Jordan)
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Job Summary
** This position is one of four similar roles being advertised simultaneously across different locations These posts are Pending Budget Approval **
Please find below the three additional locations for which we are currently recruiting:
- Coordinator NASO Finance and Administration in (Chisinau Moldova) - link to vacancy : NASO Finance and Administration in (Tbilisi Georgia) - link to vacancy: NASO Finance and Administration in (Kuwait City Kuwait) - link to vacancy you wish to be considered for MORE THAN ONE location please submit ONLY ONE application for your FIRST PREFERRED duty location.
You will be given the opportunity within your application to specify the other locations for which you wish to be considered.
The Political Affairs and Security Policy (PASP) Division leads on the political aspects of NATOs core tasks and is the International Staffs (IS) political hub for partnerships.
To enable PASP to deliver on its partnership responsibilities the division has established a number of NATO Satellite Offices (NASOs) around the globe to provide an in-situ interface with the respective partner countries/international organisations. It is also pursuing the expansion of these NASOs as well as the establishment of NASOs in new locations to further enable its partnership engagements. As well as providing the political direction and guidance to the NASO heads PASP is also responsible for providing coordinating support to the NASOs from NATO HQ.The NASOs support the implementation of NATOs cooperation and engagement with local authorities and civil society. As part of its enabling function each NASO ensures effective delivery of administration finance and operational support across its programme areas.
The Coordinator NASO Finance and Administration plays a central role in ensuring the efficient planning execution and reporting of administrative functions across the office. This includes financial oversight human resources activities and coordination procurement and logistics ICT liaison and implementation of local security procedures in line with NATO policy. The post acts as the principal interface between the NASO and NATO Headquarters support divisions.
2. QUALIFICATIONS AND EXPERIENCE
ESSENTIAL
The incumbent must:Possess higher secondary education qualification with a minimum of 6 years of experience in administrative or organisational work OR upper vocational training/post-secondary degree in a relevant field of study with a minimum of 3 years of experience preferably within administration or Finance;
Have demonstrated experience coordinating or supporting human resources procurement and/or financial procedures in a complex international governmental or NGO setting;
Be proficient in using financial and administrative software systems spreadsheets ERP tools and MS Office;
Demonstrate excellent interpersonal skills organisational ability and written communication in English;
Possess the following minimum levels of NATOs official languages (English/French): V (Advanced) in one; I (beginner) in the other.
DESIRABLE
The following would be considered an advantage:Experience working in or supporting an international mission embassy multilateral organisation or NATO-affiliated office;
Working knowledge of NATO financial regulations or public sector procurement principles;
Familiarity with ICT coordination or ERP workflows;
Understanding of host-nation labour law tax and social security frameworks
Knowledge in the local languages (Arabic; Romanian/Russian; or Georgian/ Russian).
3. MAIN ACCOUNTABILITIES
Expertise Development
Act as the primary local expert on financial administrative and procurement procedures ensuring alignment with NATOs Financial Regulations (NFRs). Provide input into the development and improvement of office procedures related to budgeting human resources logistics and vendor management. Offer advice and guidance to colleagues and management on financial and administrative matters. Handle missions for NASO staff.Project Management
Coordinate the implementation of administrative workflows across key operational areas including procurement asset management recruitment and financial processing. Serve as the focal point for ERP transactions including the submission of financial requests and Purchase Requisitions ensuring consistency with NASO budget lines. Assist in the deployment of administrative SOPs and contribute to process optimisation by identifying bottlenecks and recommending enhancements to HQ counterparts.Information Management
Ensure accurate financial procurement and HR-related documentation is filed and accessible both digitally and in physical format in accordance with Information Knowledge Management (IKM) guidelines. Monitor financial reports budget forecasts and expenditure tracking to support effective resource management and transparency.Stakeholder Management
Serve as the main administrative liaison with NATO HQ services in Finance HR Procurement and ICT. Represent the NASO in relevant administrative communications and ensure that local actions align with HQ directives. Coordinate with the Security Support Officer and NCIA services to implement security and ICT protocols locally. Support onboarding and induction of newcomers (both International Staff and Locally Engaged Staff) and collaborate with NASO HR teams at HQ to ensure contract administration and payroll processes are timely and accurate.Knowledge Management
Capture lessons learned and propose updates to local SOPs and guidance notes. Contribute to the ongoing refinement of administrative policies and tools including input to the NASO Handbook and office templates. Consolidate feedback from HQ and internal stakeholders to ensure continuity and institutional memory in key administrative domains. Maintain oversight of applicable regulatory changes (e.g. local labour or tax law) and communicate implications for NASO activities and operations.People Management
If required manage the Locally Engaged Staff in the Core Admin Team in the execution of administrative support duties (specifically for Moldova). Be available for guidance at critical moments. Provide regular and fair feedback on performance both informally and through the performance review and development system.
Perform any other related duty as assigned.
The incumbent reports to the Head of the NASO (or Deputy Head depending on location) and collaborates closely with other IS and Locally Engaged Staff within the NASO. The incumbent may take on line management of Locally Engaged Staff (for Moldova). They liaise closely with colleagues at NATO HQ particularly within PASP Finance and NATO HR in implementing and directing support from HQ to the NASO.
Direct reports: To be determined per location
Indirect reports: N/a
The incumbent must demonstrate:Achievement: Works to meet standards;
Analytical Thinking: Sees basic relationships;
Clarity and Accuracy: Checks own work;
Conceptual Thinking: Sees patterns based on life/work experience;
Customer Service Orientation: Takes personal responsibility for correcting problems;
Empathy: Reads non-verbal cues and understands meanings;
Impact and Influence: Takes multiple actions to persuade;
Initiative: Is decisive in a time-sensitive situation;
Teamwork: Co-operates.
6. CONTRACTContract to be offered to the successful applicant (if non-seconded): Definite duration contract of 3 years; possibility of renewal for up to 3 years.Contract clause applicable:As employment in this post is required for a limited period the successful applicant will be offered a definite duration contract of 3 years duration which if required may be renewed for a further period of up to 3 years.If the successful applicant is seconded from the national administration of one of NATOs member States a 3 years definite duration contract will be offered which may be renewed for a further period of up to 3 years if required and subject also to the agreement of the national authority concerned.Serving staff will be offered a contract in accordance with the NATO Civilian Personnel Régulations.NOTE:Irrespective of previous qualifications and experience candidates for twin-graded posts will be appointed at the lower grade. Advancement to the higher grade is not automatic and will not normally take place during the first three years of service in the post.Under specific circumstances serving staff members may be appointed directly to the higher grade and a period of three years might be reduced by up to twenty four months for external candidates. These circumstances are described in the IS directive on twin-graded posts.7. USEFUL INFORMATION REGARDING APPLICATION AND RECRUITMENT PROCESSPlease note that we can only accept applications from nationals of NATO member must be submitted using e-recruitment system as applicable:- For NATO civilian staff members only: please apply via the internal recruitment portal (link);
- For all other applications: you apply to any position we encourage you to click here and watch our video providing 6 tips to prepare you for your application and recruitment process.
Do you have questions on the application process in the system and not sure how to proceed Click here for a video containing the information you need to successfully submit your application on time.
More information about the recruitment process and conditions of employment can be found at our website ( will be subject to receipt of asecurity clearance(provided by the national Authorities of the selected candidate) approval of the candidatesmedical fileby the NATO Medical Adviser verification of your study(ies) and work experience and the successful completion of theaccreditationand notification process by the relevant authorities.NATO will not accept any phase of the recruitment and selection prepared in whole or in part by means of generative artificial-intelligence (AI) tools including and without limitation to chatbots such as Chat Generative Pre-trained Transformer (Chat GPT) or other language generating tools. NATO reserves the right to screen applications to identify the use of such tools. All applications prepared in whole or in part by means of such generative or creative AI applications may be rejected without further consideration at NATOs sole discretion and NATO reserves the right to take further steps in such cases as appropriate.
8. ADDITIONAL INFORMATION
NATO is committed to diversity and inclusion and strives to provide equal access to employment advancement and retention independent of gender age nationality ethnic origin religion or belief cultural background sexual orientation and disability. NATO welcomes applications of nationals from all member Nations and strongly encourages women to apply.
NATO is committed to fostering an inclusive and accessible working environment where all candidates living with disabilities can fully participate in the recruitment and selection process. If you require reasonable accommodation please inform us during your selection process.
Candidates will be required to provide documented medical evidence to support their request for accommodation.
Building Integrity is a key element of NATOs core tasks. As an employer NATO values commitment to the principles of integrity transparency and accountability in accordance with international norms and practices established for the defence and related security sector. Selected candidates are expected to be role models of integrity and to promote good governance through ongoing efforts in their work.
Due to the broad interest in NATO and the large number of potential candidates telephone or e-mail enquiries cannot be dealt with.
Applicants who are not successful in this competition may be offered an appointment to another post of a similar nature albeit at the same or a lower grade provided they meet the necessary requirements.
The nature of this position may require the staff member at times to be called upon to travel for work and/or to work outside normal office hours.
The organization offers several work-life policies including Teleworking and Flexible Working arrangements (Flexitime) subject to business requirements.
Please note that the International Staff at NATO Headquarters in Brussels Belgium is a non-smoking environment.
For information about the NATO Single Salary Scale (Grading Allowances etc.) please visit ourwebsite. Detailed data is available under the Salary and Benefits tab.
NATO does not charge any application processing training interviewing testing or other fee in connection with the application or recruitment process. For more info please click here.
Required Experience:
IC
Key Skills
- Business Development
- Anti Money Laundering
- Internal Audit
- Dynamics
- E-Commerce
- Administration And Secretarial
