Travel - hotel invoi....
Travel - hotel invoice collation associate
Posted on :
07-03-2024
Employer Active
1 Vacancy
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Job Description
Req ID : 2599743
Job Description & Summary
Primary duties and responsibilities
- Tax Compliant Invoice Collection: Contact hotels within 5 working days after each employee's checkout to obtain tax-compliant invoices for all business stays. Appropriate follow up action taken for delayed invoices as relevant.
- Monitor Tracker Data: Regularly update and maintain our internal tracking system to stay current with employee hotel stays and expenditure data. Reporting: Generate and provide reports based on collected invoice data, ensuring accuracy and timeliness.
- Communication: Collaborate with hotels and team members, both through online booking tools and direct communication, to secure required invoices.
- Dashboard Proficiency: Utilise dashboard tools and online hotel booking platforms efficiently to track and manage reservations and invoices.
- Documentation: Maintain well-organised records of all invoices and related communications.
- Coordinating with PwC Finance Team: Coordinate and work closely with the PwC finance team to ensure tax-compliant invoices are booked and payments are processed on time to payment provider card companies.
- Hotel Relationship Management: Cultivate and maintain positive relationships with all hotels, particularly their back-office teams, to ensure the timely collection of invoices.
- Collaboration with Travel Management Company: Work in conjunction with our travel management company and payment providers, such as Conferma Snap tools, to monitor data and secure invoices on time.
- Process Improvement: Identify and recommend process improvements to enhance efficiency and effectiveness in invoice collection.
- Knowledge, Skills, And Abilities
- Education: Bachelor’s Degree
- Language: Fluency in English required, proficiency in Arabic is an advantage
- Overall Experience: 2+ years of overall experience
- Specific Experience: Experience in Tax compliant Invoice Collection, preferably in the travel field.
- Knowledge and Skills: Proven customer service experience with Excellent communication skills, both written and verbal. Previous experience in a similar role involving data tracking and invoice collection is highly advantageous.
- Proficiency in using dashboard tools and online hotel booking platforms is essential. Strong organisational and time management skills with an ability to meet deadlines consistently
- . Attention to detail and a commitment to maintaining accurate records. Proactive problem-solving skills and a dedication to process improvement. Knowledge of tax regulations and compliance is a plus.
Employment Type
Full Time
Department / Functional Area
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