Strategic Operations Assistant and Board Secretary Assistant

Revolutionize Operations and Governance in the Wellness Industry!

Experience the transformative power of joining Health First Network (HFN) Association Inc. a trailblazing collective of independent natural health and wellness retailers dedicated to fostering healthier communities across Canada. At HFN its more than just a job; its a calling to make a tangible impact on the wellbeing of Canadians. Imagine being part of a network driven by a shared passion for people community and environmental stewardship. Our collaborative ethos ensures that every voice is heard and valued fueling innovation and driving positive change in the natural health industry. Join us and be inspired to reach new heights supported by a community that champions growth collaboration and integrity. Welcome to a workplace where making a difference is not just a goal but a way of life.

A Preview of Your Role

Be part of our client s team as a Strategic Operations Assistant & Board Secretary Assistant. Support strategic planning meetings manage operational tasks and facilitate board governance duties. Utilize advanced technology solutions to enhance company operations and stakeholder engagement.

Fuel Your Career with Purpose and Impact

Ignite Your Success with Essential Skills

• Governance Knowledge: Understanding board roles responsibilities and best practices in nonprofit or corporate governance.
  
• Strategic Planning and Operational Management: Experience managing meetings and operational scorecards. Training provided for scalability.
  
• Technological Proficiency: Expertise in managing and utilizing Microsoft To Do Microsoft Systems Hubspot Slack and board portals. Openness to aggressively learn and deploy advancements in AI technology.
  
• Exceptional Administrative Skills: Demonstrated ability in agenda management minutes recording and maintaining uptodate legal and governance documentation.
  
• Leadership and Communication: Proven ability to effectively communicate with and support senior leaders board members and external stakeholders. Strong leadership skills that inspire collaboration and innovation within the team.
  
• Analytical and ProblemSolving Skills: Strong organizational timemanagement and analytical skills. Ability to multitask in a fastpaced deadlinedriven environment while maintaining attention to detail.
  
• Education: Administrative or related.
  
• Tech Stack: Experience using Microsoft Office and IA.
  
• Plus: Exposure to helping a CEO/founder run the company is ideal (big plus).
  
• Additional Information:
  

• DetailOriented: Exceptional attention to detail in all aspects of work.
  
• Innovative Thinking: Creative thinker open to new challenges and solutions.
  
• Learning and Adaptability: Eagerness to learn and adapt in a dynamic fastpaced environment. Supportive of a diverse range of practices within a busy department.
  
• Ongoing Development: Training provided as needed to support acquiring and enhancing skills relevant to the role.
  
• Discretion and Urgency: High sense of discretion with an understanding of the importance of urgency and priority management.
  
• Multitasking: Ability to multitask effectively in a deadlinedriven environment.
  
• Communication: Excellent written and verbal communication skills with a proven ability to effectively engage with senior leaders and board members.
  
• Solution Orientation: Initiativetaking and solutionfocused approach to ensure efficient team operation within established guidelines.
  
• Organizational Skills: Strong organizational timemanagement and ability to analyze calendars and identify efficiencies.
  
• Interpersonal Skills: Strong ability to build and maintain effective working relationships with both internal and external stakeholders.
  
• Leadership: Demonstrated leadership skills with the ability to motivate and engage others in a collaborative team environment.
  
• Technical Proficiency: Solid knowledge of MS Office and willingness to learn new technologies.
  

Elevate Your Role with Vital Tasks

• Strategic and Operational Support: Facilitate administrative duties of strategic planning meetings manage operational scorecards and meeting followups and integrate advanced technology solutions including AI advancements to enhance company operations and minutes.
  
• Board Governance and Secretary Duties: Organize and attend board meetings draft agendas record minutes and maintain corporate records. Ensure governance policies are regularly reviewed as per the workplan and oversee the board planning calendar.
  
• Technology and Communication Tools: Utilize Microsoft To Do Microsoft Systems Hubspot Slack and maintain board portal efficiency. Ensure all approved policies and mandates are accessible through the company s internet/intranet sites.
  
• Administrative and Legal Support: Coordinate administrative support for directors manage external correspondence related to governance matters and assist in planning annual meetings and director orientation programs.
  
• Stakeholder Engagement: Maintain updated contact lists for board members and association members. Facilitate effective communication between the board senior management and external stakeholders.
  

Fuel Your Life with Exclusive Rewards

• 5 Days work week
  
• Prepaid medicine
  
• WorkItems provided
  
• 5 extra days of vacation leave (20 in total)
  
• Direct exposure to clients
  
• Career growth opportunities
  
• Diverse and supportive work environment
  
• Prime office locations in Bogot and Medellin
  
• Upskilling opportunities through Emapta Academy
  

Welcome to Emapta Colombia!

At Emapta youre not just joining an industryleading outsourcing provider; youre becoming part of a community that celebrates the rich cultural tapestry of Colombia. Our track record of success and diverse international clientele across various industries provide a solid foundation for your career. With over 700 global partners preferring to open remote jobs in the country our vision is to help you and thousands more Colombians reach your full potential and dreams without the need to leave the country and work abroad.

Join forces with passionate professionals who share the desire to make a meaningful impact through premium global opportunities all at your fingertips. Emapta isnt just a company; its a community that values the balance between work and life. Start a truly exciting journey with us and discover how your talent can flourish in a setting that celebrates the spirit of Latin America.

#EmaptaExperience

Benefits