Receptionist / Admin Assistant

Job Description

Job Purpose

• Under general direction of the Human Resources Manager, the HR Administrative Assistant/Receptionist provides oversight for daily activities which include administrative and receptionist duties within the HQ office.

Key Responsibilities

• Assume receptionist duties, greet public and refer them to appropriate staff members, answer phone and route calls as appropriate
• Assist the managing director in all secretarial and admin. tasks
• Handle the daily activities in the company & managing appointments, meetings, events & visitors.
• Prepare the official correspondences, letters, memos & forms.
• Organize / schedule meetings and appointments and produce the minutes of meetings.
• Organize and maintain the filing system
• Handle / prepare the conferences.
• Ensure all official documents needed for employee profile creation are collected
• Ensure all employee data is maintained/updated in the system
• Follow up all office procedure: maintenance for fax machine, photocopier, telephones, stationary, etc
• Provide support for monthly management meetings
• Support HR Manager with implementation and administration of policy and procedures to increase staff efficiency
• Prepare/update onboarding checklist, guidelines and manage onboarding activities
• Complete all other duties as assigned by the HR Manager