Procurement Assistant

Job Description

• Receive calls and respond to inquiries.
• Type correspondences, reports, and other documents
• Receive all Purchase Requests from different departments
• Scan Purchase Requests and serialize them in an excel sheet with all their details
• Distribute documents to the responsible procurement officer based on the procurement internal policy
• File and organizing the Purchase Orders based on the year of their issuing.
• Organize the Procurement Archiving Room.
• Send all the documents needed to be signed to the specified departments to get approvals.
• Maintain confidential records& files for all in & out correspondences
• Add meetings and appointments on the procurement agenda.
• Send reminders of Contracts and Subscriptions Expiration
• Meet new vendors and add them to the vendor's sheet
• Create a database for all tax cards and commercial registrations for all potential and already existed vendors, and update it on a daily basis
• Update the supplier contact list
• Add the new vendors on the SAAP system to maintain the procurement data on the SAP system
• Create a vendor list on all the required fields and update it on a daily basis
• Update supplier blacklist file
• Reserve meeting rooms for Tenders
• Assist in the logistics/Procurement Workflow, when needed.

Job Requirements

• A bachelor degree
• English and Arabic Proficiency.
• Excellent computer skills in a Microsoft Windows Word, Excel, PowerPoint, and Outlook.
• Excellent communication and organizational skills.
• Possess a high level of interpersonal skills.
• Ability to work independently and in a team.
• SAAP experience would be preferable