Finance And Office Management Specialist

RESPONSIBILITIES

Office Administration:

• Supervise office operations to ensure smooth workflow.
• Manage incoming calls emails and other correspondence directing them appropriately.
• Monitor and replenish office supplies and equipment as needed.
• Arrange meetings appointments and travel logistics for staff members.
• Assist in the onboarding process for new hires.

Accounting Duties:

• Process accounts payable and receivable transactions accurately and promptly.
• Reconcile bank and credit card statements on a monthly basis.
• Generate financial reports such as balance sheets income statements and cash flow statements.
• Aid in budget preparation and monitoring activities.
• Coordinate with external accountants for tax filings and audits.

Record Management and Documentation:

• Maintain organized and current financial records.
• Ensure adherence to company policies and accounting standards.
• Safely file and manage accounting documents and records.

Financial Analysis:

• Analyze financial data to offer insights supporting decisionmaking.
• Identify opportunities for cost reduction and operational efficiency enhancements.
• Assist in financial forecasting and planning efforts.

Communication and Collaboration:

• Collaborate with other departments to gather financial data and resolve discrepancies.
• Effectively communicate with vendors clients and stakeholders regarding financial matters.
• Work with team members to accomplish organizational objectives.

REQUIRED QUALIFICATIONS

• Bachelors degree in Accounting Finance Business Administration or a related field.
• Demonstrated experience (2 years) in office administration and accounting roles.
• Proficiency in accounting software (e.g. QuickBooks Xero) and Microsoft Office Suite.
• Strong organizational skills with the ability to prioritize tasks effectively.
• Exceptional attention to detail and accuracy in data entry and recordkeeping.
• Solid understanding of accounting principles and financial practices.
• Excellent communication skills both verbal and written.
• Ability to work independently and collaboratively in a fastpaced environment.
• Discretion and confidentiality in handling sensitive information are crucial.

PREFERRED QUALIFICATIONS

• CPA (Certified Public Accountant) certification or actively pursuing certification.
• Experience in payroll processing and taxation.
• Knowledge of regulatory requirements and compliance standards.
• Familiarity with project management software and CRM systems.
• Previous exposure to Human Resource management and related applications.

SALARY AND BENEFITS

• Competitive salary commensurate with experience and qualifications.
• Comprehensive health insurance retirement plans and additional benefits.
• Opportunities for ongoing professional development and advancement within the company.

Remote Work :

No