Executive Assistant

Job Title: Executive Assistant

Duration: 4 Months

Address: Atlanta GA USA 30328

Shift time: Standard Time

Top Requirements:

• Ability to multitask in a fastpaced environment.
• Keen attention to detail
• Prefer 8 years of experience.
• Knowledgeable in Microsoft office suite; comfortable using Microsoft teams.

Position Summary:

• This role will be supporting two vice presidents.
• Produces information by transcribing formatting inputting editing retrieving copying and transmitting text data and graphics.
• Conserves executives time by reading researching and routing correspondence; drafting letters and documents; collecting and analyzing information; initiating telecommunications.
• Maintains executives appointment schedule by planning and scheduling meetings conferences teleconferences and travel.
• Represents the executive by attending meetings in the executives absence speaking for the executive.
• Welcomes guests and customers by greeting them in person or on the telephone answering or directing inquiries.
• Maintains customer confidence and protects operations by keeping information confidential.
• Completes projects by assigning work to clerical staff following up on results.
• Prepares reports by collecting and analyzing information.
• Secures information by completing database backups.
• Provides historical reference by developing and utilizing filing and retrieval systems recording meeting discussions.
• Maintains office supplies inventory by checking stock to determine inventory level; anticipating needed supplies; evaluating new office products; placing and expediting orders for supplies; verifying receipt of supplies.
• Ensures operation of equipment by completing preventive maintenance requirements; following manufacturers instructions; troubleshooting malfunctions; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques.
• Maintains professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies.
• Contributes to team effort by accomplishing related results as needed.

Executive Assistant Skills and Qualifications:

• Writing Skills Reporting Skills Supply Management Scheduling Microsoft Office Skills Organization Time Management Presentation Skills Equipment Maintenance Travel Logistics Verbal Communication