Executive Assistant

WE ARE HIRING AN EXCUTIVE ASSISTANT

Are you ready to join the worlds premier MarTech solution

TLC has become THE global MarTech solution to reward consumer behaviour with experiences. Now operating from 14 worldwide hubs the TLC Platform connects millions of consumers with over 150000 experience reward venues. We trust in decades of proprietary data to ensure we offer the right experience to every individual.

At TLC we know that experiences make life more rewarding!

We are looking for innovative passionate and caring people to join our team and help us continue to build our success story!

Job Summary

The role is focussed on providing support primarily the MD but also Business Development and wider local team. This will entail a variety of administrative duties to ensure the team have the proper data research and tools to enable them to maximise their efforts and drive in new business and revenue.

Key Responsibilities

PA support to the Latam MD which includes local Board Meetings

Develop a complete understanding of TLC business and culture

Preparation of documents on behalf of the MD.

Coordinating schedules lunches and setting up meeting rooms

Executive team meeting minutes

EA duties as part of special business projects as directed

MD actions for the week e FU

Agenda; manage the MDs agenda and coordinate with all team members Group and external parties.

Daily liaising with BDs to report on pipeline and KPIs

Logging CRM interactions on behalf of the MD

Running weekly reports (our CRM tool). Reports own the library of reports and run when needed create new reports and make changes /improvements as required.

Interpret data to outline any anomalies and correct them

Monthly analysis of productivity trends lost opportunities & conversions

Allocate and track the follow up of all Group initiatives like highnoon global pipeline sales retreats virtual retreats etc.

Working closely with Creative and Strategy departments to create decks for the MD. These would be used in creds meetings client proposals etc

Helping with proposals where needed/ supporting with intel case studies results etc

Formatting documents and presentations (Hugs Conferences)

Ensuring that processes and actions from meetings and projects are being followed and report back to MD.

Research and prepare information for client/partner/external meetings.

Assist in client and partner meetings with the MD (calls and face to face). Take notes and manage next steps

Assist in internal meetings with the MD and represent the MD at times of absence in certain meetings. Take note and manage next steps.

Client contact; confident to contact potential and current MD clients by telephone and email on a daily basis to follow up and advise in accordance with the CEOs requirements.

Assist with adhoc agency tasks and internal projects.

Arranging where necessary MD travel arrangements.

General EA duties including completing expenses updating contacts and general administrative support as required.

Organising client and team events including away days

Skills and Qualifications

Previous EA experience of similar companies

Excellent time management and organisation skills ability to multitask and prioritize.

Able to maintain a high level of confidentiality as part of your role you will be privy to a vast variety of information. Professional at all times trustworthy and confidential.

Able to maintain a high level of confidentiality as part of your role you will be privy to a vast variety of information. Professional at all times trustworthy and confidential.

Fantastic attention to detail good communication and interpersonal skills. Positive attitude and good teamwork skills

Qualified to degree level or equivalent and ability to demonstrate business acumen.

Extensive and advanced experience using power point & excel

Able to work independently and effectively. Flexible and able to multitask. Can react well to changing priorities reorganise work plans and remain focused on the tasks in hand.

Fluent in English

Personal Attributes

This role would suit somebody who is self motivated enthusiastic and has a positive attitude to work.

We offer a collaborative creative environment where no two days are the same so being able to adapt and accommodate is key to being successful in this position.

Excellent interpersonal and communication skills.

Heres what weve got to offer:

• Dynamic & collaborative team
• Creative work environment
• Career progression and upskilling opportunities
• Weekly Happy Hour
• TLC Wellness
• Global Clients & Team exposure
• TLC Fun Club & Social Calendar (known to include pizza deliveries!)
• TLC Gives Back Charity partner/off site days.
• The Frankies Our very own awards/staff recognition event.

Being a peopleled business we hire upon values and believe that our people are what make the beloved TLC culture so unique.

At TLC we aim to create a world within the world that is free from prejudice bias and inequity.

A world where diversity is valued and celebrated and where we work hard to ensure all our wonderful people are given equal opportunity to succeed.

If you are ready to be part of the TLC Worldwide success story click to apply today!

We look forward to seeing your application!