Directors Office Secretary amp Administrative Support MGMT 2024-02

The Institute of Chemical Research of Catalonia (ICIQ) is seeking an Administrative support for the Directors Office.

ICIQ is one of the worlds internationally recognized leading institutions in the field of chemistry committed to solving major social and economic challenges by conducting top quality research in three main areas: Sustainable Catalysis Renewable Energy and Health. The institute also aims at training the future generation of scientists by offering highquality educational programs to master PhD students and postdoctoral researchers (full details on ).

Responsibilities

Under the supervision of the Director & Administrative Director and with the collaboration of the administrative support the applicant responsibilities will include:

• Organization and management of the agenda.
• Acting as a first point of contact dealing with correspondence emails and phone calls.
• Organizing meetings and appointments.
• Receiving visits.
• Organizing trips booking and arranging travel transport and accommodation.
• Purchasing management (from the directors office or the research group).
• Supporting members of the director research group in administrative tasks.
• Documentation review.
• Writing and filing diverse documentation.
• Preparation and compiling of documentation before meetings.
• Management of signatures and prior review of documentation.
• Arranging participation in Committees Evaluations and Panels.
• Registration / renewal / cancellation of subscriptions and memberships.
• Other specific technical tasks.

Requirements

• Bachelors or VET Training in Business Administration.
• Proof of experience in similar positions: 2 years working as an administrative support in a research centre or University.
• Catalan Spanish and English level: fluent conversation (certificates not required).
• Good knowledge about Microsoft Office tools (Outlook Excel Word and PowerPoint).

Valued qualities and skills:

• Proactivity.
• Careful with the details.
• Discretion and trustworthiness.
• Clearly oriented to team working.
• Learning capacity.
• Empathy.
• Optimistic.
• Work capacity and organisational skills.
• Basic first aid and/or emergency training.
• Flexibility and adaptability.
• Good Communication skills.

We offer:

• Permanent fulltime contract.*
• Annual remuneration divided into 12 monthly payments.
• Remuneration according to the candidates qualifications/experience
• Incorporation: Immediate.

* Structural position resulting from the ordinary reposition quota for 2024.

OTMR principles in the selection processes

ICIQ follows the principles of Open Transparent and Meritbased Recruitment (OTMR) and the Code of Conduct for the Recruitment of Researchers as established by the European Commission.

ICIQ follows in its selection process a gender equality opportunity policy and a nondiscrimination policy on the basis of age ethnic or social origin religion or belief sexual orientation language and disability.

ICIQ is committed to promoting a worklife balance for its employees and as such offers flexible working hours.

Selection Process

ICIQs selection process usually entails the following phases:

• Preselection: The preselection process will be based on qualifications and expertise as reflected on the candidates CVs. This phase is meritbased.
• Interview: Preselected candidates will be interviewed by the Hiring Manager of the position and the appointed Selection Committee.
• Offer Letter:Once the successful candidate is selected the People Unit will extend a Job Offer specifying the start day salary and overall job conditions.

For further information you can visit our HR Excellence in Research page at: HR Excellence in Research (iciq.org)

VERSI EN CATAL

Secretaria de Direcci (Ref: MGMT 202402)

LInstitut Catal dInvestigaci Qumica (ICIQ) busca un/a Secretario/a de Direcci.

LICIQ s una de les principals institucions lders mundials reconegudes internacionalment en el camp de la qumica compromesa amb la resoluci dels grans reptes socials i econmics mitjanant la realitzaci dinvestigacions dalta qualitat en tres rees principals: Catlisi Sostenible Energies Renovables i Salut. Linstitut tamb t com a objectiu formar la futura generaci de cientfics oferint programes educatius dalta qualitat a estudiants de mster doctorat i investigadors postdoctorals (tots els detalls sobre ).

Responsabilitats

Sota la supervisi del Director i Director Administratiu i amb la collaboraci del suport administratiu les responsabilitats del sollicitant seran:

• Organitzaci i gesti de lagenda.
• Actuar com a primer punt de contacte atenent correspondncia correus electrnics i trucades telefniques.
• Organitzaci de reunions i cites.
• Recepci de visites.
• Organitzaci de viatges reserves i organitzaci de viatges transport i allotjament.
• Gesti de compres (des de la direcci o el grup de recerca).
• Donar suport als membres del grup de recerca director en tasques administratives.
• Revisi de documentaci.
• Redacci i arxiu de documentaci diversa.
• Preparaci i recopilaci de documentaci abans de les reunions.
• Gesti de signatures i revisi prvia de documentaci.
• Organitzar la participaci en comissions avaluacions i panells.
• Alta / renovaci / cancellaci de subscripcions i afiliacions.
• Altres tasques tcniques especfiques.

Requisits

• Formaci de grau o FP en Administraci i Direcci dEmpreses.
• Acreditaci dexperincia en llocs similars: 2 anys treballant com a suport administratiu en un centre de recerca o universitat.
• Nivell avanat de catal castell i angls.
• Bon coneixement de les eines de Microsoft Office (Outlook Excel Word i PowerPoint).

Qualitats i habilitats valorades:

• Proactivitat.
• Compte amb els detalls.
• Discreci i fiabilitat.
• Clarament orientat al treball en equip.
• Capacitat daprenentatge.
• Empatia.
• Optimista.
• Capacitat de treball i capacitat organitzativa.
• Formaci bsica en primers auxilis i/o emergncies.
• Flexibilitat i adaptabilitat.
• Bones habilitats comunicatives.

Oferim:

• Contracte indefinit a jornada completa.*
• Retribucions anuals dividides en 12 mensualitats.
• Retribuci dacord amb la titulaci/experincia del candidat/a.
• Incorporaci: Immediata.

* Posici estructural resultant de la quota ordinria de reposici per a lany 2024.

Principis OTMR en els processos de selecci

LICIQ segueix els principis de contractaci oberta transparent i basada en el mrit (OTMR) i el Codi de conducta per a la contractaci dinvestigadors establerts per la Comissi Europea.

LICIQ segueix en el seu procs de selecci una poltica digualtat doportunitats de gnere i una poltica de no discriminaci per ra dedat origen tnic o social religi o creences orientaci sexual llengua i discapacitat.

LICIQ es compromet a promoure la conciliaci de la vida laboral i familiar dels seus empleats i com a tal ofereix flexibilitat horria.

Procs de selecci

El procs de selecci de lICIQ sol comportar les segents fases:

• Preselecci: El procs de preselecci es basar en la qualificaci i lexpertesa reflectides en el currculum dels candidats. Aquesta fase es basa en mrits.
• Entrevista: Els candidats preseleccionats seran entrevistats pel responsable de contractaci del lloc i el Comit de Selecci designat.
• Carta doferta: Un cop seleccionat el candidat seleccionat la Unitat de Persones ampliar una Oferta de Treball especificant el dia dinici el salari i les condicions generals del lloc de treball.

Per a ms informaci pots visitar la nostra pgina de HR Excellence in Research.