AR Specialist

Position Title: AR Specialist
Max Bill Rate per Hour: XX42.84
Estimated Start Date: 5/13/2024
Assignment Length: 10 month
Est Hours Per Week: 40
Work Schedule Time Zone: 8AM 5PM PST
Temp to Hire (Y/N) N
Assignment Address: 1831 Carnegie Ave Santa Ana CA 92705
Remote or Onsight Onsight

The Account Receivable Specialist will be responsible for managing the accounts receivable function while also handling sales order entry tasks. The ideal candidate will have excellent communication skills a strong numerical aptitude and a keen eye for accuracy.

1. Accounts Receivable Management:
Perform daily reconciliation of incoming payments and ensure accurate allocation to customer accounts.
Monitor and follow up on outstanding invoices ensuring timely and accurate collection.
Investigate and resolve discrepancies or payment issues working closely with internal teams and customers to resolve any disputes.
Generate and distribute regular reports on accounts receivable status aging and cash flow projections.
Collaborate with the finance team to prepare monthly financial statements and provide input for budgeting and forecasting processes.

2. Sales Order Management:
Process incoming sales orders promptly and accurately ensuring compliance with company policies and procedures.
Verify the accuracy of order details including pricing costing quantities and shipping information.
Communicate with the sales team to resolve any orderrelated issues or discrepancies.
Maintain proper documentation and filing of sales orders invoices and related correspondence.

3. Process Improvement and System Support:
Identify opportunities for process improvements within the accounts receivable and sales order entry functions.
Collaborate with crossfunctional teams to implement system enhancements or automation to streamline workflows and increase efficiency.
Provide support and training to internal teams on sales order entry processes and systems.

Bachelors degree in Business Accounting Finance or a related field
5 years experience in accounts receivable management and sales order entry preferably in a fastpaced environment.

Strong knowledge of accounting principles and practices including familiarity with generally accepted accounting principles (GAAP).
Proficiency in using accounting software and ERP systems (e.g. SAP) for accounts receivable management and sales order processing.
Excellent numerical and analytical skills with a high degree of accuracy and attention to detail.
Strong organizational skills and the ability to prioritize tasks effectively.
Excellent communication skills both written and verbal with the ability to interact professionally with customers and internal stakeholders.
Ability to work independently and collaboratively in a team environment.
Proficiency in Microsoft Office suite particularly Excel for data analysis and reporting.