Administrative Officer Jordan
Posted on :
22-01-2024
Employer Active
1 Vacancy
The job posting is outdated and position may be filled
Job Alert
You will be updated with latest job alerts via emailValid email field required
Send jobs
Job Alert
You will be updated with latest job alerts via emailValid email field required
Send jobs
Job Description
Req ID : 2467532
-
About the job
Why CDM Smith?
Check out this video and find out why our team loves to work here!
Join Us! CDM Smith – where amazing career journeys unfold.
Imagine a place committed to offering an unmatched employee experience. Where you work on projects that are meaningful to you. Where you play an active part in shaping your career journey. Where your co-workers are invested in you and your success. Where you are encouraged and supported to do your very best and given the tools and resources to do so. Where it’s a priority that the company takes good care of you and your family.
Our employees are the heart of our company. As an employer of choice, our goal is to provide a challenging, progressive and inclusive work environment which fosters personal leadership, career growth and development for every employee. We value passionate individuals who challenge the norm, deliver world-class solutions and bring diverse perspectives. Join our team, and together we will make a difference and change the world.
Job Description
The Administrative Officer will support the overall administrative focused activities and general office management of the Jordan office under the direction of the Human Resources & Administrative Manger.
Principle Tasks And Responsibilities
Logistics
- Manager the logistics team including drivers/office helpers including workout puts, attendance, timesheet submittal, performance and oversee logbooks are kept in good order.
- Provide logistical support, transportation needs and all business travel arrangements for office personnel, outside consultant field trips and stakeholder, client and project events, workshops & business meetings which includes: (Hotel reservations, airport Pick up/drop-off for international / or local travelers, staff coming from/to Jordan for business in coordination and approval of HR & Administrative Manager.
- Arrange logistics (meetings space, refreshments, supplies, clean up, etc) for Business meetings/workshops/seminars with client’s (USAID, etc.) and staff meetings.
- Ensuring vehicles are kept in roadworthy condition and drivers are trained in road safety and operation.
- Ensure vehicles are licensed/registered and insured and arrange for renewals as required. Support renewal of project vehicles licensing and insurance and ensure all are following contract and local regulations.
- Oversee vehicle logistics including safety, security, documentation with use of the vehicle fleet in accordance with company policies and procedures.
- Immigration/Expatriate
- Support the visa, residency and work permits needs of business visitors and expatriate assignees in Jordan.
- Coordinate with shipping and clearance agency for shipping expatriates' household furniture to/from Jordan.
- Prepare/Support Lease Agreements for expatriate apartments and follow up on renewals.
- General Administrative
- Responsible for correspondence archiving, filing system and ensuring electronic and hard copies of business documents are organized in the hard-copy and digital project files in accordance with our project archiving system.
- Format various types of correspondence and reports for style consistency and accuracy, proofreading for grammar, punctuation and spelling.
- Assist with translation from Arabic to English and vice versa upon request.
- Track and monitor the office equipment, E-Equipment and furniture in Inventory system and update the status of items and maintain the inventory records on regular basis.
- Ensure the timely completion of company training requirements and performance assessment for non-computer using employees.
- Support the monthly leave accrual review (earned leave time) in collaboration with Accountant and Finance on the month closing period.
- Responsible for office procurement process starting from receiving Procurement Request Form, getting written quotations & purchase order issuance in compliance with CDM Procurement policy.
- Responsible for security and documentation of project petty cash in coordination with office accountant.
- Support other general administrative tasks requested by the supervisor, team leads or management that align with general expectations of this position.
- Minimum Qualifications
- Bachelor’s degree in business administration, or any other related field from an accredited university.
- Minimum of 4 years of related experience in the administration field, though 6 years are preferred.
- Demonstrated success to manage multiple, time-sensitive tasks with excellent attention to detail, follow-through and with a professional attitude.
- Ability to work as a team-player within a globally diverse organization and external clientele/stakeholders.
- Computer literacy with MS Office programs experience
- Advanced communication skills with Excellent written and/ oral in English and Arabic.
- Work authorization in Jordan is required.
- Preferred Qualifications
- Preferred experience with multinational Firms, INGOs or non-profit organizations.
- Experience with USAID is an advantage
Employment Type
Full Time
Company Industry
Department / Functional Area
Key Skills
Report This Job
Disclaimer: Drjobpro.com is only a platform that connects job seekers and employers. Applicants are advised to conduct their own independent research into the credentials of the prospective employer.We always make certain that our clients do not endorse any request for money payments, thus we advise against sharing any personal or bank-related information with any third party. If you suspect fraud or malpractice, please contact us via contact us page.
