Administrative Assistant (NISC)

Administrative Assistant (NISC)

• Working Location: Braine LAlleud, Belgium
  
• Security Clearance: NATO Secret
  
• Language: High proficiency level in English language
  

EXPERIENCE AND EDUCATION:

Essential Qualifications/Experience:

High sense of organization and planning: recognition of priorities, controlling and evaluating abilities

Extreme accuracy and attention to detail

Good communication skills with demonstrated ability to present information in a clear and logical manner both in writing and by other means

Proven ability to act when needed, in accordance within Senior Management directives, and take initiative to deliver even when under pressure with limited instructions and minimal supervision

Sound knowledge and experience in the use of Microsoft office automation packages (Word, Excel, PowerPoints or other database application), in the use of computer based tools and experience in maintaining and established web page

Good knowledge and experience with MS SharePoint (pages, libraries and lists development and maintenance; administer access rights, etc.)

Good knowledge with TTE/TT+ tasker tracker system; able to analyse incoming Tasker Tracker action item and distributes it for relevant SME consultation, ensuring the execution of assigned taskers assigned in order to meet the scope, schedule and objectives

Experience working in an environment with a high volume workload, strong traction to fight incidents and solving problems

Knowledge of NATO responsibilities and organisation including NATO Security Policy and supporting directives

Experience of working in an international environment, preferably incorporating both military and civilian elements

Supports the Business Unit in all administrative matters and in the management of taskers

Develops and maintains the NISC-specific policies and templates for CES staff use in their daily activities

Ensure in-processing and out-processing of staff in coordination with HSMO

Organises the weekly meetings of NISC and the NSIC key staff (invitations, reservations of meeting room, preparation of draft slide deck on the NISC Portal for population by other attendees) and ensures proper recording of decisions on the NISC Portal

Develops the weekly Services Support Roster coordinating the inputs from SDMs about the staff on duty for the period, for signature by EXO, and distributes it

Develops the weekly ESOC Services Roster coordinating the inputs from SAOs about the staff acting as NISC L2 representatives within ESOC, for signature by EXO, and distributes it

Finalizes the formal correspondence developed by NISC staff (formatting, numbering) for signature, then ensures proper delivery to the intended addressees and upload to the NISC Portal for further reference

Maintains a floorplan of offices layout and assignment to staff, across all buildings where NISC staff is located

Drafting of documents and reports

Organising of key events

Coordination of a Front Office

Deputizes the NISC IKM officer, managing the permissions to the various areas in the NISC Portal, guiding NISC staff, on how to use the information effectively, conducting the Information Management (IM) and Knowledge Management (KM) related work in compliance with the Agency IKM Strategy and IM directives

Acts in close collaboration with the Executive Officer as the NISC single POC for incoming taskers in TT+, ensuring their prompt assignment to relevant contributors in the SL for coordination, ensuring they are timely addressed by the NISC contributors, and harmonizing the various NSIC SL contributions into a NISC consolidated answer to be uploaded in Tasker Tracker tool