Administrative Assistant

We are looking for a responsible Administrative Assistant to perform a variety of administrative and clerical tasks. Duties of the Administrative Assistant include providing support to our managers and employees, assisting in daily office needs and managing our company's general administrative activities, but mainly working directly with company's owner on the daily assignments he proposes.

Responsibilities:

* Organize office by department: mainly be in charge of organizing each office files as well as company's products in the correspondent inventory system. Have excellent Microsoft office tools skills, specially excel and word.

* Answer and direct phone calls

* Write and distribute email, correspondence memos, letters, faxes and forms

* Assist in the preparation of regularly scheduled reports

* Develop and maintain a filing system

* Update and maintain office policies and procedures

* Order office supplies and research new deals and suppliers

*Maintain contact lists

*Book travel arrangements

* Submit and reconcile expense reports

*Provide general support to visitors

* Act as the point of contact for internal and external clients

*Liaise with executive and senior administrative assistants to handle requests and queries from senior managers

*Quoting Job's for customers

*Creating opportunity's when new customers call in

*Organizing with Production Manager the Measurer's Day so Retail jobs get measured

*Checking measurements from Measurer and updating CRM, Retail Job Package paperwork

*Check the confirmed quote from customer, make sure glass and mirrors going into production matches approved quote.

*Accurately inputting hardware to be used into Quote

*Updating hardware and description in CRM if hardware changes on quote

*Ordering Hardware for each job

*Organizing / pulling hardware from inventory and placing it on shelf in bag

*Notifying customers by email that there will be a delay in their hardware

*Trying to switch customers from backordered hardware to more readily available hardware where possible

*Checking newly arrived hardware for missing pieces which are needed to complete a jobs hardware so it can be scheduled.

*Check inventory for overoardered or misordered hardware

*Return hardware with no approved job to supplier for refund.

*Scheduling (Installation)

*Confirming job status with installers every morning

*Having pieces of glass Re-cut/put into production if necessary.

*Posting the job on CRM

*Receive phone calls from clients about the status of their orders

*Update Retail Job paperwork with Glass Location, hardware

*Check and exhaust all hardware suppliers for each job (CRL, Grey Goat,

*Maintain list of All backordered hardware for approved jobs

*Other tasks as required by management

*Filling in for reception when necessary

*Driving to pick up hardware when necessary

*Driving to pick-up/drop off mirrors or glass when necessary

Requirements and skills:

*Proven experience as an Administrative Assistant, Virtual Assistant or Office Admin Assistant

*Knowledge of office management systems and procedures

*Working knowledge of office equipment, like printers and fax machines

*Proficiency in MS Office (MS Excel and MS PowerPoint, in particular)

*Excellent time management skills and the ability to prioritize work

*Attention to detail and problem solving skills

*Excellent written and verbal communication skills

*Strong organizational skills with the ability to multi-task

*High School degree; additional qualification as an Administrative assistant or Secretary will be a plus.

*Have a driver's license

***Considered an asset: Experience with flat glass, whether carrying, cutting or polishing. (cut glass for hinges, clamps, hand polish mirrors when applicable.)

Job Types: Full-time, Permanent

Salary: The jobs are FULL-TIME 5 days a week, 40 hours minimum per week from 7:30 am to 4:30 pm, pay up to $20/ HR (based on experience) with Benefits, Bonuses and Overtime opportunities.

Interested applicants should APPLY NOW either through Indeed or call us at:

Skills :