Administrative Assistant Clerk

Job Title: Administrative Assistant/ Clerk

Location: Southpoint TX USA 77054

Duration: 3 Months

Pay Rate: 20.00/Hr. On W2

***This Job is for a Fleet Coordinator***

General Purpose:

Duties And Responsibilities:

• Schedules planned work (PMs) for assigned shops within CONA systems.
• Creates purchase orders for outside labor assigned by Supervisor within CONA.
• Orders stock parts based upon usage in CONA.
• Transfer asset location within CONA.
• Update status based upon physical location and status within CONA.
• Processes invoices received and submitted to Xerox for creation with IMS.
• Codes and submitted for approval all invoices received in IMS.
• Tcodes all work orders for assigned facilities each day in CONA.
• Orders registration copies as needed using Insights (ARI).
• Visit vendor to pick up parts as needed.
• Answer shop phone and assist with service calls.
• Order nonstock parts for planned work within CONA.
• Pickup and drop off mail and supply as needed from main plant.
• Greet vendors and ensure they sign in at the facility.
• Receive ordered parts from vendors and distribute as needed.
• Run format and distribute weekly PM reports using CONA and Excel.
• Maintain licensing information by unit with CONA.
• Submit new parts and new units additions within CONA to asset team.
• Assist assigned shops with their quarterly parts inventories and biannual obsolescence reports for parts using CONA.

Qualifications:

Education:

• High School diploma or equivalent.

Experience:

• Mechanical or fleet shop knowledge is a plus.
• Computer experience
• 10key touch
• Adaptive learner initiativetaking
• Great communication skills
• General office skills
• Bilingual skills a plus.
• Excellent calendar management skills including the coordination of complex executive meetings.
• Experience with MS Office including Word Excel PowerPoint and Outlook