Admin Support Officer - Hackney Council

Provide administrative support across the ASC department including scheduling meetings answering phone calls and redirecting correspondence. Assist in the local authoritys response to complaints and compliments by monitoring data and analysing and responding to correspondence and phone calls. Maintain logs for complaints compliments and Freedom of Information requests and ensure that responses are provided on time by officers. Coordinate strategic meetings including booking venues ordering refreshments and sending out emails agendas and minutes. Ensure that correspondence reports and other documents are produced in a timely and confidential manner using appropriate and available information technology to present them to a high standard. Provide routine general administration support such as checking and chasing invoices from suppliers and reconciling and closing purchase orders at the end of the financial year. Correspond with Central Payments Supplier Management service managers and suppliers to ensure that invoices are paid and purchase orders are reconciled correctly. Monitoring and maintaining databases of ordering and receipt of goods and services. Provide financial information about purchases as required. Occasionally organise the receipt recording distribution despatch and collection of posts. Organise and coordinate workshops seminars and events as required. Provide input to relevant working groups as required. Undertake other duties as directed by the Senior Management Team from time to time. Support data collection and entry across Adult Social Care.