Accounts Payable Supervisor

Job Title: Accounts Payable Supervisor

Department: Finance

Reporting: AP/AR Manager

Location:27GWR

Salary:per annum

Closing Date: 5 January 2024

Brentford FC is a bit different to other Premier League football clubs. We put our fans first we are a true community club and while we are financially sustainable we are not afraid to take calculated risks. We take huge pride in our environment and culture within the Club which focuses on development inclusion and not being afraid to think differently.

Being progressive humble and respectful while sticking together as one team across the Club guides how we work and the decisions we make each day.

We also firmly believe that a diverse workforce is a better workforce which will help us develop ideas solve problems and ultimately grow Brentford FC.

We play in a brandnew stadium 15 minutes from Heathrow in vibrant west London.

We will never forget where we have come from but we are excited about the future that lies ahead.

Come join us.

Inclusion Statement

Brentford FC is an organisation which values and is passionate about diversity and inclusivity. Whilst our recruitment decisions are always based on merit and suitability we welcome and encourage applications from qualified candidates including those from underrepresented groups such as those from ethnically diverse backgrounds women those from the LGBTQ community and those with disabilities.

Safeguarding Statement

Brentford FC is committed to equality the safeguarding and welfare of all children and adults at risk. This responsibility is shared by all staff and volunteers at the club safeguarding is everyones responsibility. Staff will be required to undertake regular safeguarding training to enable and reinforce a proactive approach to safeguarding. This role requires the post holder to apply all relevant policies and uphold the clubs commitment to safeguarding vulnerable people to ensure a safe environment for all. This includes the timely reporting of any safeguarding concern to the safeguarding team. We remind those barred from regulated activity that it is an offence to apply for such positions.

The Role of the AP Supervisor

To manage the daytoday AP tasks and the two finance assistants. Key first contact for internal queries and for external escalations. This role reports into the AP/AR Manager.

Main Accountabilities

Accounts Payable

• Manage and support the finance assistants with queries and review their work
• Daily responsibility for finance approval of purchase orders invoices and expenses in iDocs
• Schedule weekly payments in accounting system and bank based on due date
• Manage new supplier checks including verification of bank and contact details
• Maintenance of the iDocs system
• Reporting of outstanding purchase orders invoices and new supplier checks

Bank / Cash / Credit Cards

• Scheduling and loading of weekly payment run
• Ad hoc payments (urgent payments match officials etc.)
• Posting of and accrual for credit cards statements
• Maintenance of master supplier list direct debit and standing order lists
• Consistent update of player accommodation document and associated suppliers
• Manage ongoing supplier statement and supplier details checks
• Completion of basic balance sheet reconciliations
• Perform internal expense and credit card audits
• Training junior team members and nonfinance staff
• Ad hoc finance department tasks such as contract reviews process notes annual audit support

General Club Accountabilities

• To ensure compliance with all relevant Club policies including safeguarding health and safety policies and with specific reference to the data regulations (GDPR and PECR)
• To ensure compliance with the Clubs Code of Conduct.
• To ensure compliance with all relevant legal regulatory ethical and social requirements
• To build and maintain good working relationships both internally and externally maintaining a professional image at all times when representing Brentford FC
• To keep confidential any information gained regarding the Club and its personnel
• To maintain a flexible approach to work at all times

Key Internal Relationships

• Finance team
• Departments Club wide

Person Specification Essential Personal Characteristics

• Awareness of month end procedures and the purpose of these
• Team working skills are essential
• Basic Microsoft Office knowledge
• High level of accuracy and attention to detail
• Ability to work under pressure in a fastpaced environment.
• Excellent communication skills
• Enthusiasm
• Safeguarding client assets and ensuring fair and transparent dealings with suppliers.
• To ensure that any concerns you observe or are raised with you in your role are shared with the Safeguarding Team through appropriate channels

Person Specification Desirable Characteristics

• Familiarity with the purchasing process
• Able to use problem solving approach to respond appropriately to a wide range of enquiries
• Flexible approach to work (teamwork is key)

Please note that where appropriate for the role you may be required to complete additional background checks such as Disclosure and Barring Service (DBS) check and this will include any time living or working outside of the UK in the last 10 years. You can find out more about this at