Accounting Office Manager

Accounting Office Manager

Our client in the construction industry is looking for an Accounting Office Manager to join their team in Southwest Florida. They are looking for someone who can conduct business in a professional manner regarding various clerical and accounting tasks on a day-to-day basis to ensure the success of the company s residential construction business.

ABOUT THE ROLE

• Prepare invoices at month end via QuickBooks by entering all receipts, subcontractor, and vendor invoices, then creating an Application for Payment, or AIA, with each invoice
  
• Create, send, and save the following:
  
• Lien waivers, then share with owners after each invoice
  
• Change orders for owners and subcontractors
  
• Manage project budgets via the change orders Excel document in AIA format
  
• Conduct proposal reviews for approval with budget, contingency, and general conditions before the agreements are sent
  
• Enter bills and expenses into QuickBooks, to review the invoices and receipts for proper cost coding
  
• Handle the weekly check run during the first week of the month, after owner are invoiced
  
• Process other monthly, quarterly, and as-needed payments for:
  
• Insurance
  
• Utilities
  
• Credit Cards
  
• Communicate effectively with subcontractors, vendors, and owners on a one-to-one basis via e-mail, phone, and in-person
  
• Request, save, and track subcontractor and vendor paperwork regarding W9, insurance, and trade/state licenses
  
• Manage bookkeeping duties by maintaining accurate books on account payable and receivable, payroll, daily and monthly financial entries, reporting, and reconciliations as required and requested as needed