Manager, Contract Administration

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Job Description:

Airbus Helicopters is looking for a Manager Contract Administration to join our Contracts Administration & Sales Support Team based in Grand Prairie TX.

In this role you will manage all aspects of Contract Administration for assigned contracts working closely with the Program Office and Sales team. Responsible for terms and conditions review and analysis contract drafting support to negotiations review and response to Requests for Proposals defining and initiating estimate requests review and approval of the Cost of Sales Analysis (CSA) and final preparation of binding Purchase Agreements.

Your Working Environment:

A suburb just outside the Dallas-Fort Worth metropolitan area is home to Airbus Helicopters U.S. regional headquarters where we have more than 1000 employees. Check out one of the seven professional sports teams that also call Dallas home - you may even see a special custom Airbus helicopter dedicated to the Dallas Cowboys flying during home games.

How We Care for You:

• Financial Rewards: Competitive base salary incentive compensation which may include profit sharing schemes retirement savings plan and the ability to participate in an Employee Stock Ownership Plan (ESOP)

• Work/Life Balance: Paid time off including personal time holidays and a generous paid parental leave program.

• Health & Welfare: Comprehensive insurance coverage including medical (traditional and high-deductible health plans) prescription dental vision life disability Employee Assistance Plan (EAP) and other supplemental benefit coverages.

• Individual Development: Upskilling and development opportunities through our global Leadership University including unlimited access to 10000 e-learning courses focusing on ways to develop your employability certifications career path as well as the opportunity to participate in accelerated development programmes and both national and international mobility.

Your Challenges:

Contract Management: 40%

• Balance multiple contracts and ensure contractual obligations and financial reporting requirements are satisfied

• Generate and maintain contract documentation and acquire approvals as required

• Ensure the program teams are aware of contract requirements from program startup through execution

• Provide support and assistance to Program Managers in achieving financial and performance goals and objectives

• Ensure any changes to requirements scope or schedule are addressed with Program Management and the customer and detailed appropriately through contract amendments

• Support customer aircraft deliveries to include preparation of contractual delivery documentation and working with financial institutions for payment

• Develop maintain and improve contract database reporting and metrics

Contract Negotiations: 30%

• Initial review and mark-up of terms and conditions

• Independently prepare review and modify contractual documents including Purchase Agreements Contract Amendments Memorandums of Agreement (MOA) Memorandums of Understanding (MOU) Non-Disclosure Agreements (NDA) etc.

• Provide support to the Sr. Director Commercial Offers and Contracts to interpret terms and conditions and contractual requirements as needed. (e.g. FARs DFARS & other regulations)

• Support and/or lead contract negotiations achieving reasonable and equitable cost and profit objectives

Offers and Proposal Development: 30%

• Prepare requests for price estimates for development of CSA

• Perform risk assessment of price estimates and contract terms and conditions and develop strategies to minimize potential financial and contractual risks to the business

• Present financial impact and contract terms to executive management for review and approval as required

• Ensure Sales team has up-to-date airframe pricing and approved configurations

• Provide oversight and input to the preparation of responses to formal solicitations (e. g. Sources Sought RFIs RFQs RFPs) as well as informal solicitations (e.g. quote requests unsolicited proposals etc.)

• Develop themes and strategies to improve competitive position

• Review offer/proposal submission for executive management consideration and approval

Additional Responsibilities:

Other duties as assigned:

• Import & export aircraft with the Federal Aviation Administration

• Support and register aircraft on the International Registry

• Support Finance with monthly financial reporting as required

• Assist Director in the management and administration of department activities

• Serve as backup to Director for the Contract Administration Department when Director is unavailable.

• Other duties and special projects as assigned

Your Boarding Pass:

Required:

• Bachelors degree from an accredited college/university in a relevant field or equivalent experience

• Minimum of five (5) years of related experience

• Up to 5% to 10% Domestic and International Travel

• Must be a US Person under ITAR definition (U.S. Citizen green card holder or person covered under our existing ITAR license)

• Detailed knowledge of and experience with commercial contracting requirements

• Must be capable of managing multiple simultaneous tasks with potentially overlapping priorities

• Strong analytical skills

• Excellent interpersonal skills dynamic and highly team-oriented

• Ability to think strategically and independently

• Ability to perform under pressure and in a fast-paced dynamic environment

• Ability to work effectively with customer and cross functional team members

• Ability to communicate effectively in verbal and written form in English

• Excellent written and verbal communication

• Excellent interpersonal skills

• Advanced knowledge of Microsoft Outlook and Microsoft Office applications including Word Adobe Acrobat Excel and PowerPoint.

Preferred:

• Masters Degree in Finance or Program Management and/or Juris Doctor

• Experience in aviation/aerospace

• Familiarity with DoD/Federal/State/Local Government Acquisition processes

• Advanced training in finance marketing product analysis and helicopter applications

• National Contract Management Association certification

• Active/valid passport

• Strong business insight

• Experience with SalesForce

Physical Requirements:

• Onsite or remote: 60% except when on travel.

• Vision: able to see and read computer screens and other electronic equipment with screens able to read documents reports and engineering drawings. Required daily

• Hearing: able to participate in conversations in person and via teleconference or phone and to hear sounds on the production floor including safety warnings or alarms. Required daily

• Speaking: able to speak in conversations and meetings deliver information and participate in communications. Required daily.

• Equipment Operation (personal computer telephone copies fax machine and related office equipment and using electronic identification card to enter building floors and internal doors): able to operate most office and personal electronic equipment and some tools including production tools such as hydraulic lifts. Required daily.

• Carrying: able to carry documents tools drawings electronic equipment up to 10lbs/5kgs. Daily

• Lifting: able to lift documents tools drawings electronic equipment up to 10lbs/5kgs. Daily

• Pushing / Pulling: able to push and pull small office furniture and some equipment and tools. Rarely required

• Sitting: able to sit for long periods of time in meetings working on the computer. Required daily

• Squatting / Kneeling: able to squat or kneel to retrieve or replace items stored on low shelving. Required infrequently

• Standing: able to stand for discussions in offices or on the production floor. Required daily

• Travel: able to travel independently and at short notice. 5% - 10%

• Walking (include routine walking such as to a shared printer to retrieve documents): able to walk through office and production areas including uneven surfaces. Required daily

• Personal Protective Equipment required: Required PPE includes but is not limited to Safety Shoes Safety Glasses Hearing Protection Respirators/Masks and/or Protective Gloves as required by site and/or customer site

• Administrative position only PPE required: Steel-toed shoes are required for all shop floor visits appropriate hearing/eye protection may also be required when visiting the shop floor.

Candidates for this positon must be a US Person under ITAR definition (U.S. Citizen green card holder or person covered under our existing ITAR license)

Take your career to a new level and apply online now!

A full job description will be provided to candidates who progress to the interview stage or any candidate upon request.

This job requires an awareness of any potential compliance risks and a commitment to act with integrity as the foundation for the Companys success reputation and sustainable growth.

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