Administrative Assistant Investment Banking

About the Role:

We are looking for a talented Administrative Assistant to support our Global Investment Banking team! Join us and find out why we have been a Fortune Best Place to Work for since 2004!

As an Administrative Assistant you will tap into your analytical skills by researching compiling and entering data to maintain accuracy and the integrity of reporting. Additionally you well proactively perform administrative duties to support junior to mid-level bankers which includes managing calendars scheduling meetings calls arranging travel and processing expenses. This role will also serve as backup support for the front office hospitality team.

To be successful in this role you should be a curious self-starter who has great attention to details and is eager to take on new tasks and challenges identify efficiency gaps and fulfill them. We take pride in nurturing the development and advancement of our associates by offering training for growth opportunities within the Administrative Assistant role.

This position offers flexibility to work Tuesday Wednesday and Thursday in the Tysons Corner office and Monday and Friday remote.

The Impact Youll Make:

• Perform data entry responsibilities including data mining data clean-up and ongoing system updates to ensure accuracy and integrity of reporting

• Support a team of junior / mid-level bankers assisting with project focused tasks

• Manage and coordinate various calendars and synchronize schedules for team calls meetings etc.

• Arranging domestic and international travel and become knowledgeable on Travel policies procedures and changes

• Preparing processing submitting and tracking expenses; become knowledgeable on Expense policies procedures and changes

• Backup support to Administrative Assistants / Executive Assistant in their absence including receptionist desk hospitality etc

• Build relationships with bankers and peers through collaborative efforts and teamwork

• Coordinate with the Conference Center team to reserve conference rooms and catering for internal meeting

• Represent Baird in a professional manner and thoughtful demeanor both internally and externally with clients bankers and peers

What Youll Bring to Baird:

• High school diploma or equivalent required

• 3 years of Administrative Assistant experience preferably within the financial services industry

• Strong verbal written and interpersonal communication skills

• Highly detail-oriented with strong attention to accuracy

• Effective time management and organizational skills with the ability to prioritize multiple tasks and deadlines

• Demonstrated critical thinking and problem-solving skills

• Proficient to advanced proficiency in Microsoft Office (Outlook Word Excel PowerPoint)

• Experience with travel and expense reporting systems (Concur preferred)

• Experience working with CRM systems (Salesforce preferred)

Compensation and Benefits:

• $28.25-$38.25 hourly rate

• Bonus potential up to 8.5% of base pay

• Compensation and bonus are commensurate with experience performance and/or firm profitability

• Youll have the opportunity to advance your career while enjoying our comprehensive benefits designed for your life career and future.

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Baird is committed to diversity and provides employment opportunities to all employees and applicants for employment without regard to race color religion sex pregnancy citizenship national origin age disability military service veteran status sexual orientation gender identity or expression genetic information or any other status protected by law.