Administrative Aide 3

For over 17 years Trilyon Inc. has been a leader in global workforce solutions specializing in Cloud Technology AI/ML Software Development Technical Writing and Digital Transformation. We partner with top companies to deliver high-quality talent in engineering IT and emerging technologies. For additional information or to view all of our job opportunities please visit our website Trilyon Careers

We are seeking an Administrative Aide 3 to join our team. This role will involve high-level administrative support office coordination scheduling management confidential administrative functions and executive support activities. The ideal candidate will have experience in administrative operations office management scheduling coordination and clerical support along with a passion for organizational efficiency and professional administrative services.

Job Title: Administrative Aide 3

Duration: May 15 2026 June 14 2026

The Administrative Aide 3 will provide advanced administrative secretarial and clerical support within a fast-paced professional environment. This role requires the ability to manage multiple tasks simultaneously while handling confidential information with professionalism and discretion. The Administrative Aide 3 will support office operations executive scheduling project coordination and administrative processes with minimal supervision.

• Perform complex and routine administrative duties under minimal supervision
• Coordinate schedules for Executive Vice Presidents and other managers
• Set up meetings manage calendars and organize appointments
• Order office supplies and coordinate office setup for new hires
• Handle confidential administrative tasks requiring knowledge of organizational policies and procedures
• Support special projects and administrative initiatives as assigned
• Provide work direction and support to lower-level administrative staff when needed
• Maintain office filing systems records and documentation
• Utilize office software online applications and office equipment effectively
• Ensure efficient communication and coordination across teams and departments

• High School diploma or equivalent required
• 2 4 years of office or administrative experience or equivalent relevant experience
• Broad knowledge of department policies practices and procedures
• Experience performing administrative clerical and secretarial functions
• Ability to manage multiple priorities simultaneously
• Strong interpersonal and communication skills
• Proficiency in Microsoft Word Microsoft Excel and Microsoft Outlook
• Typing speed of approximately 50 WPM
• Ability to maintain confidentiality and exercise sound judgment

• Relevant college coursework preferred
• Experience supporting executive-level leadership preferred
• Strong organizational and office coordination skills preferred

• Highly organized and detail-oriented
• Strong multitasking and time-management skills
• Professional communication and interpersonal abilities
• Ability to work independently with minimal supervision
• Strong problem-solving and administrative coordination skills
• Ability to handle confidential matters with professionalism and discretion

• Trilyon Inc. offers a comprehensive benefits package
• Opportunities for growth and professional development
• Collaborative and inclusive company culture

Trilyon Inc. is an Equal Opportunity Employer committed to diversity equity and inclusion. We do not discriminate based on race color religion gender gender identity sexual orientation national origin age disability veteran status or any other protected status under applicable laws. Our diverse team drives innovation competitiveness and creativity enhancing our ability to effectively serve our clients and communities. This commitment to diversity makes us stronger and more adaptable.