Assistant Registrar for Faculty Services and Course Scheduling University Registrar UTK

The Office of University Registrar at the University of Tennessee Knoxville (UTK) invites applications and nominations for our Assistant Registrar for Faculty Services and Course Scheduling position. We are seeking candidates who can contribute in meaningful ways to enhance the accessibility of higher education fostering a diverse and inclusive academic environment and improving the recruitment and graduation of our University of Tennessee Knoxville has been ranked by Forbes as one of Americas best large employers as recognized on the 2025 list.

The minimum starting salary for this position is$59332. Final compensation will be determined based on the candidates qualifications and experience.

This is an on-campus position with some hybrid/remote work schedule flexibility.

Reporting to the Associate Registrar for Faculty Services and Course Scheduling the Assistant Registrar provides leadership for the planning governance and execution of the Universitys course scheduling classroom assignment and exam scheduling functions. This position serves as a key partner to colleges departments and central campus stakeholders to ensure the integrity accuracy and timely publication of the academic schedule in the student information system (SIS) and related scheduling platforms. The Assistant Registrar leads process improvement initiatives establishes and maintains operational standards and documentation and supports institutional compliance with academic policy and records requirements as they relate to the schedule of addition the position supports faculty services initiatives through data stewardship reporting and cross-functional coordination.

Required Education and Experience:

Bachelors degree-

Two (2) years of progressive professional responsibility in a collaborative office environment.

Direct experience with a student information system (or comparable enterprise database) and direct experience with room reservation/scheduling software.

Proficiency with Microsoft Office (or equivalent productivity suite).

Required Knowledge Skills and Abilities:

Demonstrated ability to lead complex operational processes with multiple stakeholders competing priorities and fixed academic deadlines.

Strong analytical and critical thinking skills including the ability to interpret data identify trends and recommend process and policy improvements.

Ability to interpret and apply academic policies procedures and records requirements; ability to communicate policy and operational impacts clearly to diverse audiences.

Strong written oral and interpersonal communication skills; ability to build effective working relationships with faculty staff academic leadership and administrative partners.

High attention to detail and commitment to data integrity accuracy and documentation standards in enterprise systems.

Demonstrated customer service orientation and ability to manage sensitive or high-impact issues with professionalism and discretion.

Working knowledge of integrated student information systems and related scheduling/room management platforms.

Applicants must be legally authorized to work in the United States on a full-time basis without need now or in the future for sponsorship for employment-based visa status.

Preferred Education and Experience:

Masters degree-

Two (2) years of progressive professional responsibility in a higher education environment.

Direct experience with Banner and 25Live (or comparable SIS and room scheduling platforms).

Experience supporting academic scheduling room optimization exam scheduling or related registrar functions.

Preferred Knowledge Skills and Abilities:

Functional end-user expertise in enterprise SIS and scheduling applications including best practices in data entry data maintenance reporting/data extracts and data governance.

Experience developing training materials facilitating training sessions and implementing standardized business processes across decentralized units.

Benefits:

University of Tennessee employees are eligible for a comprehensive suite of benefits that includes:

Generouspaid leave accruing up to 24 days of vacation and 12 days of sick leave annually plus 14 paid holidays and administrative closing days

Flexible work arrangements offering a hybrid schedule to most team members

Educationbenefitsfor employees and their dependents at UT System campuses

Retirementand deferred compensation plans including 401(k) 403(b) etc.

Comprehensive medical dental and visioninsuranceplans

Employeediscountsto attractions services and goods

The Division

TheEnrollment Management (EM) division comprises more than 190 full-time staff who serve our students through the following departments and functions: Undergraduate Admissions International Recruitment Transfer Center One Stop Student Services Financial Aid and Scholarships the Center for Financial Wellness University Registrar Pre-college Research Excellence Programs EM Research & Analytics EM Communications and EM Operations. The Division of Enrollment Management is committed to ourVision Mission and Values. We are passionate about fulfilling our land-grant mission of accessible education and making an impact that will transform lives through the student experience.

The University of Tennessee Knoxvilleis the state of Tennessees flagship university and is classified as a Carnegie Research 1 institution. As a land-grant university and as Volunteers serving our state and nation is key to our mission. UT enrolls over 35000 students (more than 6000 graduate/professional students) at its Knoxville campus. Led by the example of our Chancellors Cabinet and theirPrinciples for Engagement the University of Tennessee Knoxville builds and supports an inclusive community that provides opportunities to lead serve and engage as Volunteers and citizens. We strive to create a welcoming community rich with diverse experiences. We seek colleagues who are committed to teamwork and have a passion for working with and serving all constituents. We especially seek candidates who have an ability to contribute in meaningful ways to the goals of the university.

The Knoxville Community:Nestled in the foothills of the Great Smoky Mountains Knoxville has a metropolitan statistical area population of more than 850000 people. We enjoy a dynamic culture that includes numerous theaters and museums a vibrant and diverse music scene including a symphony orchestra and an opera company world-class restaurants numerous cultural festivals and an active downtown market square. Surrounded by lakes and the Tennessee River the Knoxville area boasts wonderful year-round water activities including boating fishing and swimming that make for scenic and breathtaking views of the area. Knoxville is located within easy driving distance to Asheville Nashville Atlanta and the Great Smoky Mountains and a days drive to Memphis Chicago and Washington D.C.

For full consideration applicants should submit a cover letter detailing relevant experience along with a resume and the name e-mail address and telephone number of three to five professional references. References will not be contacted without explicit permission of the candidate.