Assistant Manager Accounts Payable

Position Summary

• Minimum 2 years experience in people management
• Minimum 8 years experience in AP (P2P) function (non-trade) for various countries including India (both PO and Non PO)
• An experienced Accounts Payable Assistant Manager to lead end to end Accounts Payable operations
• Oversee global Vendor payments employee payments (optional) etc
• Ensuring compliance with the accounting standards
• Should have experience:
  • • International Vendor maintenance (APAC NA EMEALATAM) etc processing Vendor invoices (Three way matching/two way matching) handling exceptions etc
    • Global payments: Disbursements to suppliers via various payment method - ACH Wires Checks International transfers etc

• Hands on experience in ERP systems Oracle JD Edwards SAP Ariba Coupa. Kyriba knowledge is must

• Flexibility to work in US-aligned shifts and proficiency in research and numerical analysis.

Primary Responsibilities:

1. Ensuring team is:
   • • Processing Invoices accurately verification of GL accounts Cost Centre approvals etc
     • Performing month end close tasks
2. Process Compliance and Controls:
   • • Provide support for internal and external audits including control walkthroughs documentation support and inquiry response
     • Ensure compliance with tax and regulatory requirements (e.g. GST TDS VAT etc)
     • Maintain vendor master data accuracy and ensure compliance with relevant forms e.g. W9 Form TIN ABN TDS/GST (as applicable) etc
     • Review and investigate anomalies assisting management to develop appropriate action plans addressing issues identified
3. Reporting:
   • • Prepare and publish real time/weekly/monthly operational dashboard/reports. Highlighting key metrics and anomalies
     • Generate detailed financial reports related to AP for internal stakeholders
4. Process Improvements and Automation:
   • • Drive automation initiatives for AP processes and reconciliations to improve efficiency and reduce manual errors
     • Drive continuous improvement initiatives based on data trends and stakeholder feedback
     • Collaborate with technology teams to implement system upgrades and improvements
5. UATs and system integration: Support in performing User Acceptance Testing for the applications and assist in testing system integration
6. Collaboration and Stakeholder Management:
   • • Co-ordinate with internal stakeholders to resolve discrepancies and ensure proper approvals and procedure is followed
     • Manage multiple projects simultaneously and coordinate cross-functionally to meet strict project execution deadlines

Skills & Responsibilities:

• Excellent communication skills
• High level of attention to detail
• Proficiency with advanced excel macros database development and forms
• Ability to multitask prioritize and work independently with precise detail and follow-up reporting
• Good problem solving and analytical skills
• Manage multiple projects simultaneously and coordinate cross-functionally to meet strict project execution deadlines
• Drive on-time accurate & quality service delivery within agreed upon SLAs for assigned processes
• Providing Process Training to team members
• Review Training need analysis both process and non-process related
• Upskill team process knowledge and resolve process related queries

Minimum Qualifications & Experience

• Candidate should be Graduate or a Postgraduate in Finance (BCom/MCOM/MBA)
• Minimum 8 years of experience in P2P (procure to pay) which includes Invoice verification Payment processing Vendor/Supplier Maintenance/management compliance checks Vendor Reconciliation etc