Executive Assistant

We are seeking a highly capable Executive Assistant to provide strategic and operational support to two Vice Presidents of Human Resources in the APAC region based in India and Singapore.

This role requires exceptional judgment proactive problem solving and the ability to seamlessly manage complex calendars cross border coordination and sensitive HR related matters. The Executive Assistant will act as a trusted partner to HR leadership enabling them to focus on organizational impact talent strategy and business priorities across APAC.

Key Responsibilities

• Manage complex high volume calendars across multiple time zones (India Singapore APAC and global) proactively resolving conflicts and anticipating needs.
• Coordinate leadership meetings HR forums talent reviews and regional touchpoints ensuring agendas materials and logistics are prepared in advance.
• Serve as a prioritization partner helping leaders focus time on the most critical people and business priorities.

Strategic & Administrative Support

• Draft and prepare professional correspondence presentations briefing materials and reports on behalf of HR leaders.
• Review outgoing communication for accuracy completeness approvals and adherence to executive and HR protocols.
• Support short term prioritization and day to day operational decision making for the leaders.

• Arrange domestic and international travel for APAC and global engagements in accordance with company policy including visa and documentation coordination.
• Manage expense reporting and corporate credit card reconciliations accurately and on time.
• Support logistics for executive visits leadership offsites and key APAC HR events.

• Partner closely with HRBPs Talent People Operations Finance IT and Workplace teams to ensure smooth execution of HR priorities.
• Assist with onboarding and setup activities for new HR leaders or team members including systems tools and access.
• Handle sensitive and confidential HR information with the highest degree of discretion and professionalism.

• Identify inefficiencies or recurring challenges and proactively recommend or implement solutions.
• Leverage digital tools and AI enabled solutions to streamline workflows improve coordination and enhance productivity.
• Continuously raise the bar on quality responsiveness and executive experience.