Administrative Assistant – Intermediate AAI 26-05475

Job Title: Administrative Assistant Intermediate

Location: Edmonton AB (Onsite 5 Days/Week)

Duration: 5-Month Contract

Job Overview:

We are seeking an experienced Administrative Assistant to support a fast-paced team within a modernization information management and technology-focused environment. This role provides day-to-day administrative financial and coordination support to managers and staff ensuring smooth operational efficiency.

Key Responsibilities:

• Provide administrative support to managers and team members
• Create format and maintain documents reports and spreadsheets
• Manage invoices expense tracking and basic financial processes
• Coordinate meetings events and logistics (room bookings scheduling etc.)
• Maintain and organize digital and physical records
• Prepare professional documents memos and briefing materials
• Support meeting coordination including agenda preparation minute-taking and follow-ups
• Ensure accuracy and quality of all documentation prior to finalization
• Assist with ad hoc administrative and coordination tasks

Required Qualifications:

• Strong proficiency in Microsoft Word and Excel (formatting tracking document creation)
• Experience handling invoices expenses and financial processes
• Proven experience coordinating meetings and logistics
• Excellent written and verbal communication skills
• Strong organizational and multitasking abilities
• Ability to work independently and manage multiple priorities
• Experience with records management (digital and physical)
• High attention to detail and accuracy

Preferred Qualifications:

• Experience working in a public sector or government environment
• Familiarity with financial or administrative systems (expense or invoice tools)
• Experience preparing professional documents and briefing materials
• Strong meeting support experience (agendas minutes follow-ups)
• Experience working in technical analytical or data-driven teams
• Ability to anticipate needs and proactively support leadership

Work Schedule:

• Monday to Friday (excluding public holidays)
• Standard hours: 08:15 AM 4:30 PM (Alberta Time)
• Fully onsite role (5 days/week)

Work Environment:

• Office-based collaborative setting
• Fast-paced and detail-oriented administrative environment

For more details reach at