About the team
Were a tight-knit group of leaders driving Equativs growth across the Americas. Between Montreal and New York our small but high-impact leadership team moves fast travels often and works across time zones to keep the region humming. We back each other up sweat the details and bring energy to the work whether thats a client offsite a board prep marathon or just making sure Tuesdays flights actually connect. If youre looking for a team where your work is visible your judgment is trusted and no two days look the same youve found the right place!
About the Role
Were looking for a sharp proactive and impeccably organized Administrative Assistant to support three senior leaders across our Americas region including our President of Americas based out of our NYC office our Chief Partnership Officer and Chief Commercial Officer based out of our MTL office. This role is perfect for someone who thrives at the center of the action anticipates needs before theyre voiced and treats every calendar flight and meeting as an opportunity to make their leaders more effective.
Youll be the glue between three executives split across Montreal and New York owning their calendars coordinating travel and making sure nothing slips through the cracks. Youll work in English and French every day partner closely with our People & Culture Finance and Office Management teams and be a trusted point of contact for clients partners and internal stakeholders.
If you have strong organizational chops calm-under-pressure judgment and a passion for creating a seamless executive experience wed love to hear from you!
What youll be doing
Calendar and meeting management:
Own complex calendars for three members of our executive team
Schedule internal and external meetings anticipate conflicts and proactively defragment days for maximum focus time
Build and nurture strong relationships with clients executive stakeholders and external partners to ensure a seamless and professional experience
Prepare meeting agendas briefing notes and materials in advance and ensure follow-ups dont fall through
Coordinate recurring leadership team meetings QBRs and offsites across the region
Travel and accommodations:
Book flights hotels ground transportation and visas/work travel documentation for executives traveling across the US Canada and internationally
Build clear easy-to-follow itineraries with all confirmations addresses and contacts in one place
Handle real-time changes delayed flights rebooked meetings last-minute adjustments with calm and speed
Reconcile travel expenses and submit reports on behalf of executives
Work closely with the Marketing team to support executive attendance at industry events including registrations travel and onsite logistics and client invitations/events coordination
Admin and office support:
If youre based in Montreal:
Fluently bilingual in French and English (written and spoken) non-negotiable
Excellent written and oral communication skills in both languages
Back up the Montreal office management function as needed (supplies vendor coordination employee events)
About you
35 years of experience as an Executive Assistant Administrative Assistant or similar role ideally supporting multiple senior leaders
Strong interpersonal and relationship-building skills with the ability to communicate effectively with individuals at all levels build a strong internal network across the company and foster positive relationships with clients and external partners
Strong calendar and travel coordination skills; comfort with tools like Google Calendar Navan Slack and GSuite.
Exceptional organizational skills attention to detail and follow-through
Discreet and trustworthy with confidential information this role sits close to sensitive business and people decisions
Excellent written and oral communication skills
Calm resourceful and solutions-oriented under pressure
Comfortable working across time zones and with executives who travel frequently
Tech-savvy and curious about AI tools that can make executive support faster and smarter
Experience in tech ad-tech media or another fast-paced industry is an asset
About us
Equativ a leading independent ad platform brings scale and simplicity to digital advertising.
Following itsrecent merger with Sharethroughand the acquisition ofKamino Retail advertisers media owners and technology partners rely on Equativs advanced SSP curation and retail media services and technology to achieve maximum business outcomes.
With a focus on privacy-first programmatic video CTV and data-driven solutions Equativ enables clients to activate across the digital ecosystem while protecting consumer privacy.
The companys global expertise is also backed by a team of over 750 employees across 19 countries.
As a proud recipient of the label Equativ is committed to providing a dynamic flexible workplace where employees thrive grow and excel in both their professional and personal lives.
Come and lead the charge with us inbuilding a transparent ecosystem based on quality!
Equativ is an equal opportunity employer. Equal access to employment services and programs are available to everyone regardless of race color ancestry religion sex national origin sexual orientation age citizenship marital status disability gender identity or Veteran status. If you require reasonable accommodation throughout the application and/or interview process please contact the recruitment team at emailprotected We may use artificial intelligence (AI) tools to support parts of the hiring process such as reviewing applications analyzing resumes or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed please contact us.
Required Experience:
Junior IC
About the teamWere a tight-knit group of leaders driving Equativs growth across the Americas. Between Montreal and New York our small but high-impact leadership team moves fast travels often and works across time zones to keep the region humming. We back each other up sweat the details and bring ene...
About the team
Were a tight-knit group of leaders driving Equativs growth across the Americas. Between Montreal and New York our small but high-impact leadership team moves fast travels often and works across time zones to keep the region humming. We back each other up sweat the details and bring energy to the work whether thats a client offsite a board prep marathon or just making sure Tuesdays flights actually connect. If youre looking for a team where your work is visible your judgment is trusted and no two days look the same youve found the right place!
About the Role
Were looking for a sharp proactive and impeccably organized Administrative Assistant to support three senior leaders across our Americas region including our President of Americas based out of our NYC office our Chief Partnership Officer and Chief Commercial Officer based out of our MTL office. This role is perfect for someone who thrives at the center of the action anticipates needs before theyre voiced and treats every calendar flight and meeting as an opportunity to make their leaders more effective.
Youll be the glue between three executives split across Montreal and New York owning their calendars coordinating travel and making sure nothing slips through the cracks. Youll work in English and French every day partner closely with our People & Culture Finance and Office Management teams and be a trusted point of contact for clients partners and internal stakeholders.
If you have strong organizational chops calm-under-pressure judgment and a passion for creating a seamless executive experience wed love to hear from you!
What youll be doing
Calendar and meeting management:
Own complex calendars for three members of our executive team
Schedule internal and external meetings anticipate conflicts and proactively defragment days for maximum focus time
Build and nurture strong relationships with clients executive stakeholders and external partners to ensure a seamless and professional experience
Prepare meeting agendas briefing notes and materials in advance and ensure follow-ups dont fall through
Coordinate recurring leadership team meetings QBRs and offsites across the region
Travel and accommodations:
Book flights hotels ground transportation and visas/work travel documentation for executives traveling across the US Canada and internationally
Build clear easy-to-follow itineraries with all confirmations addresses and contacts in one place
Handle real-time changes delayed flights rebooked meetings last-minute adjustments with calm and speed
Reconcile travel expenses and submit reports on behalf of executives
Work closely with the Marketing team to support executive attendance at industry events including registrations travel and onsite logistics and client invitations/events coordination
Admin and office support:
If youre based in Montreal:
Fluently bilingual in French and English (written and spoken) non-negotiable
Excellent written and oral communication skills in both languages
Back up the Montreal office management function as needed (supplies vendor coordination employee events)
About you
35 years of experience as an Executive Assistant Administrative Assistant or similar role ideally supporting multiple senior leaders
Strong interpersonal and relationship-building skills with the ability to communicate effectively with individuals at all levels build a strong internal network across the company and foster positive relationships with clients and external partners
Strong calendar and travel coordination skills; comfort with tools like Google Calendar Navan Slack and GSuite.
Exceptional organizational skills attention to detail and follow-through
Discreet and trustworthy with confidential information this role sits close to sensitive business and people decisions
Excellent written and oral communication skills
Calm resourceful and solutions-oriented under pressure
Comfortable working across time zones and with executives who travel frequently
Tech-savvy and curious about AI tools that can make executive support faster and smarter
Experience in tech ad-tech media or another fast-paced industry is an asset
About us
Equativ a leading independent ad platform brings scale and simplicity to digital advertising.
Following itsrecent merger with Sharethroughand the acquisition ofKamino Retail advertisers media owners and technology partners rely on Equativs advanced SSP curation and retail media services and technology to achieve maximum business outcomes.
With a focus on privacy-first programmatic video CTV and data-driven solutions Equativ enables clients to activate across the digital ecosystem while protecting consumer privacy.
The companys global expertise is also backed by a team of over 750 employees across 19 countries.
As a proud recipient of the label Equativ is committed to providing a dynamic flexible workplace where employees thrive grow and excel in both their professional and personal lives.
Come and lead the charge with us inbuilding a transparent ecosystem based on quality!
Equativ is an equal opportunity employer. Equal access to employment services and programs are available to everyone regardless of race color ancestry religion sex national origin sexual orientation age citizenship marital status disability gender identity or Veteran status. If you require reasonable accommodation throughout the application and/or interview process please contact the recruitment team at emailprotected We may use artificial intelligence (AI) tools to support parts of the hiring process such as reviewing applications analyzing resumes or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed please contact us.
Required Experience:
Junior IC
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Posted on:
16 hours ago
Vacancies:
1 Vacancy
