Administrative Assistant Office of Technology Transfer
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Job Location:
University Park, IL - USA
Monthly Salary:
$ 38300 - 55500
Posted on:
15 hours ago
Vacancies:
1 Vacancy
Job Summary
APPLICATION INSTRUCTIONS:
CURRENT PENN STATE EMPLOYEE (faculty staff technical service or student) please login to Workday to complete the internal application process. Please do not apply here apply internally through Workday.
CURRENT PENN STATE STUDENT (not employed previously at the university) and seeking employment with Penn State please login to Workday to complete the student application process. Please do not apply here apply internally through Workday.
If you are NOT a current employee or student please click Apply and complete the application process for external applicants.
Approval of remote and hybrid work is not guaranteed regardless of work additional information on remote work at Penn State seeNotice to Out of State Applicants.
POSITION SPECIFICS
The Office of Technology Transfer (OTT) seeks candidates for the job of Administrative Assistant (Intermediate Support level). This position reports to the Associate Vice President and Director of OTT.
The mission of OTT is to protect Penn State intellectual property (IP) identify its commercial potential and stimulate economic development through the transfer of Penn State technologies to the marketplace.
Due to this position requiring access to sensitive information candidates must be U.S citizens.
Responsibilities include the following:
First point of contact for our office to greet visitors guests and the point person for conference room technology
Respond to routine and moderately complex questions/issues concerning the OTT office
Maintain inventory and order office supplies
Compile and organize information to develop agendas and meeting materials
Arrange meetings and assist in the coordination of events
Support the planning and coordination of moderately complex projects
May assist in preparing invoices and other financial documents
Assist in travel expenses and reporting
Prepare and route contracts for signature
Coordinate with internal Penn State teams (procurement finance etc.) to obtain information
Maintain files and ensure proper storage retention and security
Maintain and monitor the internal email box
Other duties as assigned
Skills and Experience: Working knowledge of University business systems (SIMBA SAP Concur) is preferred. Proficiency in MS Office (Word Excel Office 365) is required. The successful candidate must demonstrate sensitivity in handling confidential information attention to detail customer service skills excellent communication skills (oral and written) and a willingness to learn new technologies.
Work Arrangement: This is a 100% onsite position and will work out of our University Park campus.
MINIMUM EDUCATION WORK EXPERIENCE & REQUIRED CERTIFICATIONS
General Equivalency Diploma (GED) or High School (HS) 2 years of relevant experience; or an equivalent combination of education and experience accepted Required Certifications: NoneBACKGROUND CHECKS/CLEARANCES
Employment with the University will require successful completion of background check(s) in accordance with University policies.Penn State does not sponsor or take over sponsorship of a staff employment Visa. Applicants must be authorized to work in the U.S.
SALARY & BENEFITS
The salary range for this position including all possible grades is $38300.00 - $55500.00.Salary Structure - Information on Penn States salary structure
Penn State provides a competitive benefits package for full-time employees designed to support both personal and professional addition to comprehensive medical dental and vision coverage employees enjoy robust retirement plans and substantial paid time off which includes holidays vacation and sick time. One of the standout benefits is the generous 75% tuition discount available to employees as well as eligible spouses and children. For more detailed information please visit our Benefits Page.
CAMPUS SECURITY CRIME STATISTICS
Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act and the Pennsylvania Act of 1988 Penn State publishes a combined Annual Security and Annual Fire Safety Report (ASR). The ASR includes crime statistics and institutional policies concerning campus security such as those concerning alcohol and drug use crime prevention the reporting of crimes sexual assault and other matters. The ASR is available for review here.
EEO IS THE LAW
Penn State is an equal opportunity employer and is committed to providing employment opportunities to all qualified applicants without regard to race color religion age sex sexual orientation gender identity national origin disability or protected veteran status. If you are unable to use our online application process due to an impairment or disability please contact .
Penn State is committed to and accountable for advancing equity respect and belonging. We embrace individual uniqueness as well as a culture of belonging that supports equity initiatives leverages the educational and institutional benefits of inclusion in society and provides opportunities for engagement intended to help all members of the community thrive. We value belonging as a core strength and an essential element of the universitys teaching research and service mission.Required Experience:
Junior IC
About Company
Penn State is a major, public, research-I university serving Pennsylvania and the global community. Learn more about our undergraduate, graduate, and doctoral degree programs.
