Key Responsibilities

Event Coordination & Site Engagement

• Assist in planning organizing and executing site events and employee engagement activities.
• Actively participate in and support the site events committee.
• Proactively coordinate and drive site-wide engagement and internal communications to support a cohesive and informed workforce.

Administrative & Office Management Support

• Provide overall office management and administrative support for the Phoenix site.
• Schedule meetings and maintain accurate records calendars and documentation.
• Coordinate a heavy meeting schedule including executive calendars and site leadership meetings.
• Plan schedule and arrange business meetings including logistics and room coordination.
• Serve as a point of contact for internal administrative communications directing inquiries to appropriate managers as needed.

New Hire & Team Support

• Assist in scheduling and coordinating new hire orientation sessions and onboarding activities.
• Maintain organization charts distribution lists and team communication tools.
• Schedule coordinate and support team meetings operating reviews all-hands meetings and other site forums as needed.

Documentation Reporting & Communication

• Prepare presentations reports spreadsheets meeting minutes and other business materials.
• Maintain accurate files documentation and data records through general administrative tasks such as filing document preparation and data entry.
• Provide discrete and confidential coordination and handling of sensitive company information.

Office Organization & 5S

• Maintain 5S standards in office and administrative areas to ensure cleanliness organization and efficiency.
• Monitor office inventory and proactively replenish office supplies as needed.

Special Projects & Leadership Support

• Provide administrative and coordination support for special projects and initiatives as assigned by the Plant Manager.
• Anticipate administrative and operational needs accomplishing responsibilities with minimal direction or supervision.
• Manage multiple projects and competing priorities initiating followup to ensure timely completion of commitments.

Qualifications / Requirements

• Bachelors Degree from an accredited college or university OR
  High School Diploma / GED with a minimum of 5 years of experience in an executive or administrative assistant role.

Desired Characteristics

• Strong ability to prioritize anticipate needs and work proactively.
• Demonstrated ability to maintain confidentiality of highly sensitive and confidential information.
• Ability to handle ambiguity shifting priorities and stressful situations effectively.
• Knowledge of GEHC policies and procedures (preferred).
• Proven ability to balance workload and meet short deadlines in a fastpaced environment.
• Strong proficiency in Microsoft Office applications (PowerPoint Word Excel) and webbased tools.
• Excellent oral and written communication skills.
• Strong interpersonal skills with the ability to interact effectively across all organizational levels.
• Demonstrated organizational coordination and leadership capabilities.

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