Logistics Coordinator

We are seeking a highly organized and proactive Logistics Coordinator to oversee the planning scheduling and coordination of inbound and outbound shipments for heavy industrial machinery including CNC machines robotics MRO equipment and other large-scale assets. This role is ideal for someone who thrives in a fast-paced industrial environment and enjoys managing complex logistics operations involving transportation rigging warehouse coordination and compliance.

As a key operational partner you will serve as the central point of communication between freight carriers rigging crews warehouse personnel vendors and customers to ensure equipment is prepared loaded transported and delivered safely and efficiently. The position combines hands-on warehouse coordination with strategic logistics planning and offers the opportunity to play a critical role in high-value industrial projects.

What Youll Do:

Transportation & Scheduling
Coordinate and dispatch inbound and outbound freight including LTL flatbed step-deck lowboy and specialized heavy-haul carriers
Source and negotiate with freight brokers and direct carriers to secure capacity and competitive pricing
Coordinate rigging crews crane services and transportation schedules for machine moves loading and unloading
Build and manage daily and weekly shipping schedules that align warehouse preparation timelines rigging availability and carrier arrivals

Warehouse & Load Coordination
Direct warehouse personnel on machine preparation requirements including skidding blocking bracing shrink-wrapping disassembly and crating
Develop and communicate load plans and lift plans for each shipment
Conduct regular warehouse floor walkthroughs to inspect prep work address issues and ensure shipment readiness
Verify all machines are properly secured labeled and documented prior to release

Compliance & Documentation
Prepare and review bills of lading packing lists commercial invoices certificates of origin and export documentation
Coordinate oversize and overweight permit applications across multiple jurisdictions
Arrange escort vehicles and route surveys for permit-required loads
Maintain detailed shipment records signed documentation and photo documentation for claims support and audit purposes

Communication & Customer Support
Serve as the primary point of contact for customers vendors drivers brokers riggers and internal teams regarding shipment schedules and status updates
Provide proactive communication regarding pickup windows delivery timelines and operational changes
Escalate operational issues to leadership when necessary and assist in developing solutions quickly and effectively

Safety & Process Improvement
Enforce OSHA DOT and company safety standards during all loading and unloading operations
Stop any operation that presents an unsafe condition or risk
Identify opportunities to reduce freight costs improve turnaround times and streamline warehouse and shipping workflows
Support the development and implementation of standard operating procedures for shipping and receiving operations

Required Qualifications:

Education & Experience
High school diploma or equivalent required; associates or bachelors degree in logistics supply chain management or related field preferred
Minimum 3 5 years of logistics or shipping coordination experience including at least 2 years involving heavy industrial machinery rigging operations or oversize loads
Proven experience scheduling LTL flatbed step-deck or specialized freight shipments

Technical Knowledge
Working knowledge of rigging principles including center of gravity lift points sling angles and crane/forklift capacity ratings
Familiarity with DOT regulations oversize and overweight permits and multi-state routing requirements
Understanding of export documentation HAZMAT fundamentals and international shipping requirements
Knowledge of industrial crating blocking and bracing standards

Skills & Competencies
Strong organizational scheduling and time-management skills with the ability to coordinate multiple priorities simultaneously
Proficiency in Microsoft Excel and experience using TMS WMS or ERP systems
Excellent written and verbal communication skills with the ability to communicate effectively across warehouse transportation and customer-facing teams
Ability to lead and direct warehouse personnel without formal supervisory authority
Strong problem-solving skills with the ability to remain calm and decisive under pressure
High attention to detail in shipment verification and documentation
Commitment to workplace safety and operational excellence

Preferred Qualifications
OSHA 10 or OSHA 30 certification
Experience with international freight forwarding and customs documentation
Forklift or crane operator certification or willingness to obtain certification
Bilingual English/Spanish communication skills
Prior experience within manufacturing industrial equipment distribution machine tool or heavy equipment environments

Physical Requirements:

This role requires time both in an office setting and on an active warehouse floor. The position involves frequent walking throughout the warehouse and yard climbing onto trailer decks to inspect loads and occasionally working outdoors in varying weather conditions during loading operations.

Candidates must be able to:
Lift up to 25 pounds occasionally
Wear required PPE including steel-toed boots safety glasses and high-visibility apparel
Travel occasionally to customer sites or carrier terminals as needed

Why Join Us:

This is an opportunity to join a growing and team-oriented industrial operation where your expertise directly impacts the success of critical shipments and customer satisfaction. You will work alongside experienced professionals in a collaborative environment that values operational excellence safety problem-solving and continuous improvement.

We offer:
Exposure to complex and large-scale industrial logistics operations
A dynamic role with variety and high levels of responsibility
Opportunities to contribute ideas that improve efficiency and workflow
A strong safety-focused culture
Career growth potential within logistics and operations leadership
A collaborative environment where your experience and decision-making are valued

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