Activities Secretary

Job Title: High School Activities Secretary

Reports to: Activities Director

Basic Function:

To serve as the first point of contact for students families staff and visitors creating a welcoming and professional front office environment. This role provides administrative support to the principals/activities director and staff manages daily office operations and ensures effective communication between the school and families.

Essential Functions:

1. Assist the high school Activities Director in day-to-day activities.
2. Serve as receptionist for the Activities Director Principal and Associate Principal performing duties delegated by any of them.
3. Will use Bound to Maintain accurate records for student participation eligibility physicals and required forms.
4. Process purchase orders invoices deposits and activity-related financial records.
5. Answers telephone handles routine inquiries; refers calls when needed.
6. Work with the Activities Director in maintaining the activities budget and individual program budgets.
7. Assist with event management including facility scheduling ticketing workers and hospitality arrangements.
8. Will identify students who are recognized by the IGHSAU IHSAA etc. and prepare certificates to note this accomplishment.
9. Work with the business office using district-established accounting procedures (InTouch) to ensure all bills being paid within the activities department.
10. Manage the touch pay system and on-online payment pages.
11. Facilitate special events like senior night procedures youth camp registrations etc.
12. Make deposits in accordance within the district/state guidelines.
13. Hold responsibility for acquiring ticket takers and other positions to run our activity events.
14. Responsible for organizing identifying and recognizing three and four sport athletes.
15. Maintain a positive attitude with students staff parents and visitors.
16. Coordinate travel arrangements and transportation for teams and student groups.
17. Manage inventory and ordering of supplies awards and activity materials.
18. Provide excellent customer service while handling multiple priorities in a fast-paced environment.

Specifications/Qualifications:

Education & Experience:

1. Previous clerical experience preferred
2. Certificates as requested in Bloodborne Pathogens Mandatory Reporter Child Abuse training CPR
3. Background Check required before hiring
   

Physical Requirements:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job the employee is frequently required to stand; walk; use hands and fingers to handle and/or feel objects tools or controls; talk and hear. The employee frequently must squat stoop or kneel reach above the head and forward. The employee continuously uses hand strength to grasp items. The employee will frequently bend or twist at the neck and trunk more than the average person while performing the duties of this job. The employee must frequently lift and/or move up to 50 pounds. The employee will sometimes push/pull items such as tables and carts. Specific vision abilities required by this job include close vision color vision and the ability to adjust focus while supervising students and working with computers written materials reports assessment data etc.

Working Conditions:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment can vary based on activities taking place. The position requires the commitment of professional working hours that may require the employee to extend beyond a typical eight hour workday. The employee will frequently work in different areas of the classroom including in/at desks on or near the floor standing in movement while supervising indoor and outdoor activities etc. The employee will usually work in indoor temperatures but will work outdoors when supervising students outside of the classroom.

The statements contained herein describe the scope of responsibility and essential functions of this position but should not be considered to be an all-inclusive listing of work requirements. Individuals may perform other duties as assigned. Nothing in this job description restricts the Boards right to assign or reassign duties and responsibilities to this job at any time unless restricted by law or a negotiated contract.

The Marion Independent School District is an EEO/AA employer.

Inquiries by employees or applicants for employment regarding compliance with equal employment opportunity and affirmative action laws and policies including but not limited to complaints of discrimination will be directed to the Affirmative Action Coordinator by writing to the Affirmative Action Coordinator Janelle Brouwer Superintendent Marion Independent School District Marion Iowa 52302; or by telephoning . Inquiries or complaints regarding sex discrimination may be referred to the Districts Equity and Title IX Coordinator Gretchen Kriegel Assistant Superintendent 777 South 15th Street Marion Iowa 52302 3

EQUAL EMPLOYMENT OPPORTUNITY
Inquiries by employees or applicants for employment regarding compliance with equal employment opportunity and affirmative action laws and policies including but not limited to complaints of discrimination may also be directed in writing to the Equal Employment Opportunity Commissions Milwaukee Area Office Reuss Federal Plaza 310 West Wisconsin Ave. Suite 800 Milwaukee WI. 53203-2292 or TTY . or the Iowa Civil Rights Commission 400 E. 14th Street Des Moines Iowa 50319-1004 or 1- This inquiry or complaint to the federal office may be done instead of or in addition to an inquiry or complaint at the local level. Further information and copies of the procedures for filing a complaint are available in the school districts central administrative office and the administrative office in each attendance center.