Executive Operations Partner — Office of the CEO

Europes defense industrial base cant respond at the speed modern conflict demands. Legacy suppliers operate on month-long timelines. Tribal knowledge is retiring. Supply chains are fragile. SAEKI is building the operating system for autonomous factories the infrastructure that lets Europe manufacture mission-critical components at software speed.

Weve opened Factory ONE in Munich and were shipping hardware to defense and space customers. Andrea (CEO) and Nic (Chief of Staff) split their time between our Zurich HQ and Munich - when theyre at Factory ONE every hour matters and the site has to keep running between their visits. Were hiring the person who makes that work.

Youll work for Nic (Chief of Staff) and Andrea (CEO) as the executive operations lead at Factory ONE. Youre the operational right hand of management on-site - making sure their time at the factory goes to the highest-leverage thing taking execution off their plate and keeping the site running smoothly between their visits. This is the senior EA / executive operations role for someone who wants the trajectory toward Head of People Head of Operations or a Factory ONE leadership track - not someone who wants to manage a calendar in peace.

Youll own the operating cadence of management when theyre at Factory ONE: scheduling customer hosting in Munich follow-through on commitments made on-site. Youll also own the day-to-day of running a factory full of people - onboarding German admin vendor relationships the site itself - because supporting management at Factory ONE and running the workplace function are the same job at this stage.

On any given week you might be prepping a defense customer visit to Factory ONE walking a new hire through their Anmeldung coordinating with the Steuerberater chasing down a vendor escalation Nic flagged or making sure the team offsite actually happens.

Concretely youll own:

• Managements operating cadence at Factory ONE. Scheduling meeting prep travel logistics between Zurich and Munich decision follow-through on commitments made on-site. You dont just schedule you make sure every meeting is set up to land every commitment is tracked and nothing falls through.
• High-stakes hosting in Munich. Defense and space customers at the factory. Government delegations. Visitor logistics handled to a standard that matches the seriousness of who were hosting.
• Project drive-throughs. Andrea and Nic will hand you projects at Factory ONE that dont fit anyone elses lane a hire that needs to close an offsite that needs to happen a vendor thats not delivering a customer issue that needs personal attention. You take it drive it close it.
• Factory ONE workplace and site operations. Factory ONE is your house. You make sure its a place people want to work and things arrive on time supplies shipping travel catering events the operational fabric of the building.
• German admin and people ops for Factory ONE. HR and payroll coordination (onboarding contracts Lohnabrechnung liaison Krankenkasse Elternzeit work permits) plus dealings with Gewerbeamt Finanzamt Berufsgenossenschaft. You know the Behördengänge cold or you learn them fast.

• Track record of running a serious principals office. Youve been the right hand to a CEO founder or senior executive at a company that ships hard things. You know what it feels like when your principals hour is misallocated and you know how to fix it.
• Owners mindset. You dont wait to be told. You see the gap close it and report after the fact.
• German admin fluency. Youve navigated the German bureaucratic landscape HR payroll Behördengänge vendor contracts. You know which forms matter and which ones dont. Non-negotiable.
• Multi-stream organizational firepower. You run five workstreams in parallel without dropping any of them. When Andrea or Nic asks where something is you know or you have the answer in five minutes.
• Communication chops. Clear concise professional. You can write a calm email to the Finanzamt and a polished one to a defense customer in the same hour.
• Startup operator instinct. Comfortable with ambiguity missing handbooks and the reality that this role will flex with what the company needs that quarter.
• Discretion. Confidentiality is a reflex not a policy.
• Language. Fluent German (mandatory). Strong English (company language; Andrea and Nic primarily operate in English).
• Location. Munich on-site at Factory ONE.

• People looking for a calendar-only EA seat. This is a force-multiplier role not a scheduling role.
• People who need scripts and templates for everything. Youll often be inventing the playbook as you go.
• Anyone uncomfortable with German bureaucracy. Youll be on the phone with the Behörden regularly.
• People who need a detailed job description to know what to do next. The role flexes with what management and Factory ONE need.

• Mission. Rebuild the industrial sovereignty of the West. The work you do keeps the rest of the company shipping mission-critical hardware for defense and space.
• Proximity to the work. Youre not in a corporate office. Youre in a 5000 m² factory with 5-axis CNCs industrial robots and large-scale 3D printers working next to management and the people building the machines.
• Growth path. This role is a launchpad into leadership track.
• The Team. Special Forces model. Everyone senior everyone ships. No politics no bureaucracy. Direct feedback high standards.
• Compensation. competitive base depending on experience plus meaningful equity
• Location. Factory ONE in Munich.

• Resume. Show us the principal you supported and the complexity of their office.
• Cover letter. Why this mission Why now And: tell us about a moment you protected your principals time in a way they didnt even know happened.